Administrative Assistant

ACT Security Group; San Antonio (TX); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Health & Wellness Plans

Gym Membership

Earned Wage Access

Direct deposit

Get Paid Early

Overdraft protection

Holiday Pay

Uniforms

Licensing assistance

License renewal fees

Job summary

ACT Security Group in San Antonio, TX, is seeking a highly organized Administrative Assistant to support daily operations in a growing security guard company.

The role requires strong communication, computer skills, and the ability to multitask in a fast-paced environment. Responsibilities include personnel records, onboarding, scheduling, payroll support, and maintaining confidential files.

Qualifications

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Word, Excel, and email.
• Ability to multitask and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and excellent customer service skills.
• Ability to handle confidential employee and company information.
• Experience in the security industry is a plus.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Answer incoming phone calls, respond to emails, and assist with general inquiries.
• Maintain employee files, personnel records, and company documentation.
• Assist with hiring, onboarding, and processing new security officers.
• Verify and track security guard licenses, certifications, and training records.
• Assist with employee scheduling, shift coverage, and attendance tracking.
• Prepare reports, spreadsheets, invoices, and other administrative documents.
• Communicate with security officers, supervisors, clients, and management.
• Assist with payroll preparation and employee timesheet verification.
• Maintain client files, contracts, and other confidential business records.
• Help monitor compliance with company policies and applicable Texas security regulations.
• Perform general office duties and administrative tasks as needed.

Skills

Organizational skills

Communication

Time management

MS Office

Tools

Microsoft Office

Job description

San Antonio, TX, United States of America

$17.00 - $17.00

Overview

ACT Security Group was founded by veteran security professionals dedicated to providing honest, quality service and support through Accountability, Commitment, and Trust. ACT has 350+ employees and offices in Austin, Dallas/ Fort Worth, Houston, and San Antonio, Texas. Do you believe in diligence and honest hard work? Are you committed to being responsive, accountable, and trustworthy?

NOW HIRING: Administrative Assistant

Texas Security Guard Company

Position: Administrative Assistant

Employment Type: Full-Time

Location: Texas

Pay: $17.00 per hour (Hourly)

Start Date: 11/12/2026

About the Position

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support the daily operations of our growing security guard company. The ideal candidate will have excellent communication skills, strong computer skills, and the ability to multitask in a fast-paced environment.

This position plays an important role in ensuring smooth office operations, supporting management, coordinating and recruiting security personnel, and maintaining accurate company records.

Job Responsibilities

• Answer incoming phone calls, respond to emails, and assist with general inquiries.
• Maintain employee files, personnel records, and company documentation.
• Assist with hiring, onboarding, and processing new security officers.
• Verify and track security guard licenses, certifications, and training records.
• Assist with employee scheduling, shift coverage, and attendance tracking.
• Prepare reports, spreadsheets, invoices, and other administrative documents.
• Communicate with security officers, supervisors, clients, and management.
• Assist with payroll preparation and employee timesheet verification.
• Maintain client files, contracts, and other confidential business records.
• Help monitor compliance with company policies and applicable Texas security regulations.
• Perform general office duties and administrative tasks as needed.

Qualifications & Requirements

• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Word, Excel, and email.
• Ability to multitask and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and excellent customer service skills.
• Ability to handle confidential employee and company information.
• Experience in the security industry is a plus.
• Bilingual (English/Spanish) is a plus.

Ideal Candidate

The ideal candidate is someone who is:

• Dependable, punctual, and professional.
• Highly organized and detail-oriented.
• Comfortable communicating with employees, clients, and management.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Capable of handling multiple responsibilities in a busy office environment.

What We Offer

• Opportunity for growth and advancement.
• Professional and supportive work environment.
• Opportunity to become part of a growing security company.

We are looking for someone who is ready to make a difference and help keep our company running efficiently!

Additional Information / Benefits

Tenure Compensation of up to 80 hours per year*

Health & Wellness Plans

Corporate Gold's Gym Membership

Daily Pay - Earned Wage Access (no waiting period)

Direct deposit to your bank

Chime + ACT Security Group partnership offers free online banking, including Get Paid Early (up to 2 days), Spot-Me (up to $200.00 overdraft protection), Credit, and Financial Wellness offerings.

Holiday Pay

Professional Uniforms

Guard licensing application & training assistance

Company-paid guard license renewal fees after one year of employment

Additional benefits may be offered for specific assignments

*Inquire within for eligibility requirements.

Benefits: Medical Insurance, Dental Insurance, Paid Vacation, Paid Holidays