Administrative Assistant — Grants & Reporting

FM Talent Source; Dallas (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

FM Talent Source is seeking an Administrative Assistant for a full-time role in the Dallas, TX area. The position supports the Regional Office under COR guidance, assisting with public and grantee inquiries, data management, and administrative duties for federal staff to ensure efficient contract execution.

The ideal candidate will have an associate degree, 2+ years of relevant experience, strong data presentation skills in Excel/Word/PowerPoint, and the ability to work under tight timelines.

Qualifications

• Associate degree in business, public administration, education or related field.
• Bachelor’s degree preferred or equivalent experience.
• Master’s degree highly preferred.
• At least 2 years of relevant professional experience.
• Proficiency with data management software.
• Ability to aggregate, analyze and present data from multiple sources.
• Experience creating reports, correspondence, and presentations with Excel, Word and PowerPoint.
• Experience with travel planning and approval procedures.
• Ability to meet tight timelines.

Responsibilities

• Support development of reports, correspondence, and presentations including spreadsheets, Word documents, and PowerPoint.
• Assist with coordination and logistics for regional meetings, trainings, or events.
• Perform document integration and editing as directed by the COR and PM.
• Develop material for staff presentations and data charts.
• Provide fiscal support to grants management team.
• Maintain fiscal documents for the region.
• Maintain shared calendars and training schedules.
• Assist with special projects including PowerPoints and data extracts.
• Arrange conference calls or video/data conferences for regional/national audiences.
• Assist with travel documentation and procedures.

Skills

Data management

Excel

MS Word

PowerPoint

Verbal & written communication

Travel planning

Meeting coordination

Education

Associate degree in business/public administration/education or related field

Bachelor’s degree preferred

Master’s degree highly preferred

Tools

MS Office Suite

Job description

FM Talent Source is seeking an Administrative Assistant for a full-time role in the Dallas, TX area. The position supports the Regional Office under COR guidance, assisting with public and grantee inquiries, data management, and administrative duties for federal staff to ensure efficient contract execution.

The ideal candidate will have an associate degree, 2+ years of relevant experience, strong data presentation skills in Excel/Word/PowerPoint, and the ability to work under tight timelines.