Administrative Assistant

FM Talent Source; Dallas (TX); Presencial; USD 36.000 - 44.000; Jornada completa

Descripción de la vacante

FM Talent Source is seeking an Administrative Assistant for a full-time role in the Dallas, TX area. The position supports the Regional Office under COR guidance, assisting with public and grantee inquiries, data management, and administrative duties for federal staff to ensure efficient contract execution.

The ideal candidate will have an associate degree, 2+ years of relevant experience, strong data presentation skills in Excel/Word/PowerPoint, and the ability to work under tight timelines.

Formación

• Associate degree in business, public administration, education or related field.
• Bachelor’s degree preferred or equivalent experience.
• Master’s degree highly preferred.
• At least 2 years of relevant professional experience.
• Proficiency with data management software.
• Ability to aggregate, analyze and present data from multiple sources.
• Experience creating reports, correspondence, and presentations with Excel, Word and PowerPoint.
• Experience with travel planning and approval procedures.
• Ability to meet tight timelines.

Responsabilidades

• Support development of reports, correspondence, and presentations including spreadsheets, Word documents, and PowerPoint.
• Assist with coordination and logistics for regional meetings, trainings, or events.
• Perform document integration and editing as directed by the COR and PM.
• Develop material for staff presentations and data charts.
• Provide fiscal support to grants management team.
• Maintain fiscal documents for the region.
• Maintain shared calendars and training schedules.
• Assist with special projects including PowerPoints and data extracts.
• Arrange conference calls or video/data conferences for regional/national audiences.
• Assist with travel documentation and procedures.

Conocimientos

Data management

Excel

MS Word

PowerPoint

Verbal & written communication

Travel planning

Meeting coordination

Educación

Associate degree in business/public administration/education or related field

Bachelor’s degree preferred

Master’s degree highly preferred

Herramientas

MS Office Suite

Descripción del empleo

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

SCA, Full-Time Dallas, TX, US

30+ days ago Requisition ID: 1729

Salary: $40,000.00 Annually

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients’ success.

We are currently seeking an Administrative Assistant for our valued customer. The Administrative Assistant will provide administrative and fiscal support for the Regional Office, at the direction of the COR in consultation with the contract Project Manager. This support includes providing effective and efficient assistance to handle public and grantee inquiries and administrative support to federal staff.

Responsibilities:

• Support the development of reports, correspondence, and presentations including spreadsheets, word documents, and PowerPoint presentations. Reports may be recurring of special in nature and can contain both technical and administrative information
• Assist with coordination, planning and logistics for regional meetings, trainings, or events, as requested by the COR.
• Perform document integration and editing as directed by the COR
• Collate and develop material for staff presentations or in anticipation of staff’s need
• Provide fiscal support to the grants management team
• Maintain fiscal documents for the OHS/ACF Region
• Maintain shared calendar and keep track of training schedules and appointments
• Assist with special projects as necessary including PowerPoints, pulling data from databases, and creating charts and tables
• Arranges conference calls, video conferences or data conferences occasionally involving a regional and/or national audience
• Supports with travel documentation and procedures (itineraries, accommodations)
• Assist with special projects and tasks at the request of the COR and/or project manager

Qualifications:

• Associate degree in business, public administration, education or related field, master’s degree highly preferred, from an accredited university or college. Bachelor’s degree, preferred from an accredited university or college, in a field related is highly preferred or equivalent experience. Candidates resume packages should demonstrate:
• At least 2 years of relevant professional experience directly related to the task activities.
• Demonstrated proficiency in utilizing a variety of data management software packages.
• Demonstrated ability to aggregate, analyze and present data gathered from multiple sources.
• Advice understanding and demonstrated ability to develop reports, correspondence, and presentations to include Excel spreadsheets, MS Word documents, and Power Point presentations
• Demonstrated ability in record keeping, reporting, monitoring, and follow‐up through various tracking systems.
• Demonstrated ability to communicate clearly, both orally and in writing, and produce high-quality written products such as memoranda, presentations, and correspondence.
• Experience scheduling appointments, arranging meetings and securing meeting rooms and coordinating assignments.
• Excellent attention to detail
• Experience with travel planning and approval procedures
• Ability to work under and meet tight timelines
• Excellent verbal and written communication skills
• Previous government agency experience highly desired
• Must be able to obtain a public trust clearance which takes 6-10 weeks

Compensation Range:The salary range provided is determined by market value, internal equity, and the candidate's experience and qualifications. Offers will be extended within this range, though not all candidates will receive an offer at the upper limit.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.