Administrative Assistant – Grant Funded (Hourly)

Austin Community College; Round Rock (TX); On-site; USD 33,000 - 36,000; Part time

Job summary

Austin Community College seeks an Administrative Assistant – Grant Funded to provide clerical and administrative support for the THECBB Nursing Innovation Grant. The role includes scheduling, documentation, and coordination for project activities and partners.

This 0.20 FTE, 24-month position requires strong organization, confidentiality, and communication skills to support grant compliance and successful project execution in a diverse campus environment.

Qualifications

• High school diploma or equivalent required.
• Ability to maintain confidentiality of student and grant information.
• Strong scheduling and meeting coordination skills.
• Experience with data entry and project documentation.
• Excellent communication with faculty, staff, students, and partners.

Responsibilities

• Assist Project Director, Project Manager, and grant personnel with scheduling and meeting coordination.
• Coordinate calendars, meeting invitations, virtual links, room reservations, and logistics for meetings and trainings.
• Maintain organized project files and documentation; assist with tracking grant documentation and approvals.
• Support data collection, entry, and reporting for implementation and compliance.
• Communicate professionally with stakeholders; protect confidentiality of information.

Skills

Scheduling

Meeting coordination

Communications

Documentation

Data entry

Confidentiality

Customer service

Organization

Planning

Multicultural competency

Interpersonal skills

IT familiarity

Education

High school diploma or equivalent

Tools

Spreadsheet software

Word processing

Database software

Presentation software

Social media tools

Desktop publishing

Webpage editing

Job description

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01If you are a current Austin Community College employee, please click this link to apply through your Workday account.Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.As a community college committed to our mission, we seek to recruit and retain a workforce that:Values intellectual curiosity and innovative teachingIs attracted by the college's mission to promote equitable access to educational opportunitiesCares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.Focused on student academic achievement and postgraduate outcomesWelcomes difference and models respectful interaction with othersEngages with the community both within and outside of ACCJob Posting Title:Administrative Assistant – Grant Funded (Hourly)Job Description Summary:Provides complex clerical, administrative, and implementation support for the THECBB Nursing Innovation Grant. Assists grant director and project manager with administrative duties including but not limited to scheduling, documentation, coordination, communications, logistics, record maintenance, and other implementation activities.PLEASE NOTE: THIS IS A GRANT-FUNDED POSITION. This is a 0.20 FTE position funded for a 24-month project period through the Texas Higher Education Coordinating Board Nursing Innovation Grant. Continuation of the position is dependent upon the availability and duration of grant funding.Job Description:Description of Duties and TasksAssists the Project Director, Project Manager / Clinical Partnership Coordinator, and other grant personnel with scheduling, meeting coordination, communications, documentation, and follow-up activities.Coordinates calendars, meeting invitations, virtual meeting links, room reservations, and other logistical arrangements for project meetings, training activities, pilot events, and partner engagements.Prepares meeting materials, agendas, attendance records, notes, action-item lists, and other project documentation as assigned.Maintains organized electronic and physical project files, records, forms, correspondence, and supporting documentation.Assists with tracking required grant documentation, compliance materials, approvals, participant records, and project-related forms.Supports maintenance of documentation related to clinical partners, faculty, students, preceptors, training activities, and other project participants.Assists with collecting, organizing, and entering project data used for implementation tracking, compliance monitoring, evaluation, and grant reporting.Communicates professionally and effectively with faculty, staff, students, clinical partners, and other project stakeholders.Maintains confidentiality of student, personnel, partner, and grant-related information.Performs other related administrative duties necessary to support successful implementation of the Nursing Innovation Grant.May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.KnowledgeOffice procedures and practices.Customer service techniques.General office and administrative procedures.Recordkeeping and document management practices.Scheduling and meeting coordination.Basic data entry and tracking processes.SkillsMaintaining an established work schedule.Establishing and maintaining effective internal and external relationships.Maintaining confidentiality of work-related information and materials.Effectively using interpersonal and communication skills.Effectively using organizational and planning skills with attention to detail and follow-through.Entering data, maintaining files, and performing other clerical duties.Effective customer-orientation when working with a multicultural population.Technology Skills· Use a variety of spreadsheet, word processing, database, and presentation software.· May also use social media, work with desktop publishing, and update webpages.Required EducationHigh school diploma or equivalent.Physical RequirementsWork is routinely performed in a standard office or similar environment.Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.Occasional lifting of objects up to 10 pounds.SafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practicePay Rate$24.10/HourUp to 19 hours a weekNumber of Openings:1Job Posting Close Date:October 23, 2026Clery ActAs required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( [e-mail] ). For an overview, see ACC's Clery Act website.DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.