Administrative Assistant - Golf Department

Kinsley Power Systems; Scottsdale (AZ); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

PTO and Sick Pay

Tuition Reimbursement

Free employee meals

Matching Retirement 401K Plan

Job summary

Desert Mountain Club in Scottsdale is seeking an experienced Administrative Assistant to provide crucial support to the Golf Management team. The role involves managing correspondence, preparing reports, and assisting with various administrative tasks essential for effective operations.

This position offers competitive pay and a comprehensive benefits package, including PTO, health coverage, and professional development opportunities. Join a renowned team and make a significant impact in one of North America's premier private country clubs.

Qualifications

• Minimum of two years of administrative experience required.
• Strong computer and administrative skills, including document management.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Golf Management, including phones and correspondence.
• Manage calendars and schedule meetings.
• Prepare agendas and take minutes for meetings.

Skills

Administrative experience

Microsoft Office proficiency

Verbal and written communication skills

Organizational skills

Problem-solving skills

Job description

Employment Type Full-Time

Department Golf

Location (Clubhouse) Cochise and Geronimo

Join the Golf team at Desert Mountain Club, one of North America’s largest and most prestigious private country clubs, as an Administrative Assistant.

As a certified Great Place to Work® and one of Arizona’s premier employers, Desert Mountain offers year-round stability, outstanding benefits, and opportunities for long-term career growth within hospitality and golf operations.

In this role, you will provide essential administrative support to the Golf Management team, including handling phone calls and messages, preparing and distributing correspondence, creating reports, assisting with accounting tasks, and completing other duties as assigned by management. This position plays a key role in anticipating, meeting, and exceeding the needs of members, guests, and fellow team members.

Qualifications

• M inimum of two (2) years of administrative experience required
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong computer and administrative skills, including document and file management.
• Excellent verbal and written communication skills. Must have command of letter writing and document preparation skills, including grammar and style according to normally accepted standards.
• Strong organizational skills with high attention to detail and accuracy.
• Strong problem-solving and analytical skills.
• Ability to handle confidential information with discretion.
• Valid driver’s license meeting Club insurability standards required

Benefits

• Competitive pay
• PTO, Sick Pay, Holiday Pay, and Paid Parental Leave
• Tuition Reimbursement, Professional Development Scholarship
• Internships
• Affordable medical, dental, and vision coverage
• Medical FSA and Dependent Care FSA
• FREE onsite medical clinic to all employees & their dependents
• Mental health, wellness, and virtual care resources
• FREE employee meals during shifts or meal stipend
• FREE golf and tennis
• Matching Retirement 401K Plan

Responsibilities

• Provide administrative support to Golf Management, including phones, correspondence, reporting, and basic accounting tasks.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take minutes, and distribute materials.
• Compile and distribute monthly department reports.
• Support marketing and promotional coordination with the F&B and Marketing teams.
• Order office supplies and maintain office equipment.
• Code, route, and track invoices; process purchase orders.
• Manage P-card activity and reconcile expense reports.
• Assist with budget tracking and monitoring.
• Support updates and maintenance of golf point-of-sale systems.
• Process personnel action forms (PAFs).

Physical Requirements & Working Conditions

• Noise level in the work environment – Usually moderate
• Occasionally exposed to extreme temperatures and inclement weather.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Desert Mountain Club is proud to be an Equal Opportunity Employer committed to fostering a workplace built on inclusion, respect, and opportunity for all teammates.

Desert Mountain is proud to be an Equal Opportunity Employer and is committed to providing an environment of mutual respect. We do not discriminate or tolerate discrimination against any employee or applicant based upon race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, physical or mental disability, military and veteran status, genetic information, or any other characteristic protected by applicable law.