Administrative Assistant - Full Time - Days - Quality Outcomes - Morristown

Atlantic Health; Morristown (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

Atlantic Health in Morristown, NJ is seeking an Administrative Assistant to support the Quality & Patient Safety team. You will manage confidential materials, coordinate meetings with vendors and clinical trial sponsors, and ensure communications by phone and email are accurate and timely.

Responsibilities include scheduling, preparing memos and forms, maintaining filing systems, handling invoices, travel bookings, and general visitor support.

Qualifications

• Experience handling confidential materials
• Organize meetings with outside vendors and sponsors
• Effectively communicate by phone and email

Responsibilities

• Organizes and schedules meetings and appointments, maintains contact list, and answers phone calls.
• Produces and distributes correspondence memos, letters, faxes and forms.
• Assists in the preparation of regularly scheduled reports and supports in reconciling expense reports.
• Develops and maintains a filing system.
• Orders office supplies and books travel arrangements.
• Provides general support to visitors and provides information by answering questions and requests.
• May research and create presentations.
• Prepares and monitors invoices.
• Performs other related duties as assigned.

Skills

Administrative support

Communication skills

Office software

Filing systems

Job description

Responsible for providing administrative support to ensure efficient operation for the administrative duties for Quality & Patient Safety. Responsible for confidential and time sensitive material. Familiar with a variety of the Quality & Patient Safety to help organize meetings with outside vendors and clinical trial sponsors. Effectively communicates via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Principal Accountabilities:

1. Organizes and schedules meetings and appointments, maintains contact list, and answers phone calls.
2. Produces and distributes correspondence memos, letters, faxes and forms.
3. Assists in the preparation of regularly scheduled reports and supports in reconciling expense reports.
4. Develops and maintains a filing system.
5. Orders office supplies and books travel arrangements.
6. Provides general support to visitors and provides information by answering questions and requests.
7. May research and create presentations.
8. Prepares and monitors invoices.
9. Performs other related duties as assigned.