EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)

Bergen New Bridge Medical Center; Paramus (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Bergen New Bridge Medical Center is seeking an Executive Assistant to support the SVP of Regulatory Compliance and the Quality, Infection Prevention and Safety teams in Paramus, NJ.

The role requires strong organizational skills, calendar management, travel coordination, and the ability to liaison across hospital departments while maintaining professional communication and patient-centered service.

Qualifications

• High School education required with an associate or bachelor's degree a plus.
• 2+ years’ experience providing administrative support to a Senior Executive.
• 1-3 years of healthcare experience a plus.

Responsibilities

• Manage complex calendars and coordinate executive-level meetings for the Senior Executive.
• Provide administrative support and act as liaison between the Senior Executive and hospital departments.
• Project and daily assistance for SVP and Quality, Infection Prevention and Safety Departments.
• Prepare agendas, PowerPoint presentations and packets for meetings; record and distribute minutes.
• Assist with coordination of regulatory surveys.
• Arrange travel when needed.
• Prepare purchase orders, requisitions, check requests and invoice reconciliation for accounts payable.
• Coordinate Kronos timecard system; manage attendance and time-off for department staff.
• Order and manage office supplies.
• Coordinate room reservations and facility requests; ensure timely communication.
• Deliver professional customer service in alignment with performance expectations.
• Maintain departmental policies, safety and infection control standards; develop policies to fill gaps.
• Understand and adhere to the Medical Center’s Code of Conduct.

Skills

Office administration

Microsoft Office

Multitasking

Communication skills

Presentation skills

Education

High School diploma

Associate or Bachelor’s degree preferred

Tools

Statistical software

Job description

Join Our Team at Bergen New Bridge Medical Center!**

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment. If you’re passionate about making a difference and thrive in a collaborative setting, Bergen New Bridge Medical Center is looking for an Executive Assistant to support our SVP of Regulatory Compliance-Chief Quality & Equity Officer and the overall Quality, Infection Prevention and Safety team.

Responsibilities

• Manages complex calendars and coordinates executive-level meetings for the Senior Executive by prioritizing appointments; and providing them with relevant support material in a timely manner. Coordination of Outlook calendars and meeting set up for Senior Executive and other members of the Quality, Infection Prevention and Safety team.
• Provides administrative support to the Senior Executive, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments.
• Project and daily assistance for SVP and other members of the Quality, Infection Prevention and Safety Departments.
• Prepares agenda, power point presentations and other information packets for Quality and Regulatory meetings, ensures they are distributed in a timely manner; records minutes of these meetings and distributes to appropriate individuals.
• Assist with coordination of regulatory surveys.
• Manage travel arrangements as needed.
• Prepares purchase orders, requisitions, check requests and invoice reconciliation for accounts payable.
• Coordinating Kronos timecard system for the department staff, including coordination and approval process by SVP for vacation and holiday schedules and other time off requests. This position has overall responsibility for maintaining employee attendance records (including vacation time, sick days); and processing timecards for department employees.
• Order and manage office supplies.
• Manage Resource Center requests and room reservations and coordinate maintenance and facility requests for department.
• Coordinate room availability for Quality Conference Room.
• Customer Service: respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience and helpfulness. All responses should be timely, professional, caring, and respectful in accordance with Customer Service Performance expectations
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards. Assesses gaps in policies and procedures and create necessary policies and procedures to fulfill these gaps. Good record of timeliness and attendance.
• Understands and adheres to the Medical Center’s Code of Conduct.
• Familiar with the Medical Center’s Mission, Vision, and Values Statements

Education/Licensure

• Performs other related duties as required.
• High School education required with an associate or bachelor's degree a plus

Experience

• 2 or more years’ experience providing administrative support to a Senior Executive, preferred.
• 1-3 years of healthcare experience a plus.

Skills

• Office setting experience required.
• Strong computer skills required; Microsoft office and statistical software (willing to train).
• Able to multitask and able to meet deadlines.

Interpersonal Requirements

• Strong verbal, written communication and presentation skills, must be an organized self-starter, as well as a team player.
• Ability to maintain a calm, professional demeanor under pressure.
• Comfort in handling challenging situations that may involve adverse outcomes.

Salary Commensurate With Experience Within Posted Range

$55,000 - $75,000 annually

Benefits

• We provide a comprehensive benefits package, including a competitive medical, dental, and vision plans.
• We prioritize work-life balance with a generous time off policy that includes ample vacation days, personal time, sick leave and nine paid holidays.
• Additionally, we are committed to the personal and professional growth of our employees, offering robust tuition reimbursement and continuing education programs to help support our employees ongoing development.

Please note that selection of the candidate for any position will depend on several factors, including the individual’s educational background, skills, and professional experience.