Administrative Assistant – Full or Part Time

InfraStructure, LLC; Omaha (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

InfraStructure, LLC seeks an Administrative Assistant to support the Office & Marketing Manager and a team of about 25 professionals. The role covers a broad range of duties from accounting and payroll to hiring and licensing, with an emphasis on accuracy and discretion.

There is potential to transition into a full-time Office Manager position once trained and ready to take on management responsibilities within the company.

Qualifications

• Minimum high school diploma or equivalent.
• Must multi-task and organize work effectively.
• Able to work independently and in a team environment.
• Proven ability to handle confidential information discreetly.
• Proficient with Microsoft Office and standard office equipment.

Responsibilities

• Support Office & Marketing Manager with daily administrative tasks.
• Assist with accounting, payroll, benefits, hiring, and business licensing.
• Plan and coordinate events and maintain office environment.
• Support business development and marketing activities and materials.
• Potential to transition into a full-time Office Manager role after training.

Skills

Organizational skills

Multi-tasking

Independent worker

Attention to detail

Discretion with confidential info

Education

High School Diploma or equivalent

Pursuing General Business Management Degree

Tools

Microsoft Office Suite

Office equipment

Job description

InfraStructure, LLC is an award-winning, well-respected structural engineering consulting firm providing services to public and private clients throughout the country. InfraStructure has been in business for over 27 years. We offer a competitive salary, comprehensive benefits and allow for a good work/life balance in a flexible and supportive environment that values employee contributions.

We have an opportunity for an Administrative Assistant who will work closely with our Office & Marketing Manager in support of a team of approximately 25 individuals. The successful candidate will work in a professional environment and assist with a wide variety of duties which vary day-to-day related to accounting, payroll, benefits, hiring, business licensing, event planning, office environment, business development & marketing support and other tasks as needed.

There is opportunity for the right individual to transition into a full-time Office Manager position once fully trained, familiar with the company and capable of taking on the management responsibilities required for the position.

Requirements:

• Minimum High School Diploma or equivalent
• Organizational skills including ability to multi-task
• Capable of working independently and in a team environment
• Ability to work efficiently and accurately with attention to detail
• Ability to treat confidential information with appropriate discretion
• Familiarity with Microsoft Office Suite & standard office equipment

Preferred:

• Related employment experience
• Experience with Intuit QuickBooks accounting software
• General Business Management Degree (or actively pursuing)
• Familiarity with Architectural/Engineering/Construction industry terminology
• Experience with marketing materials and/or website content