Administrative Assistant- Front Desk Manatee

Safe Children Coalition Inc; United States; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

5 weeks PTO accruals

12 paid holidays

Professional development

Employee Assistance Program (EAP)

Health benefits: medical, dental, and

Job summary

Safe Children Coalition Inc. Administrative team member will support front desk operations, assist site directors with expenditures, and manage general office duties.

You will welcome visitors, route inquiries, process invoices, and maintain confidential records to ensure smooth building operations. The role requires at least a high school diploma and two years of general office experience; an AA degree is a plus.

Qualifications

• High school diploma or equivalent required.
• AA degree a plus.

Responsibilities

• Maintains front desk operations by welcoming visitors, directing them to appropriate departments, managing incoming telephone calls, relaying messages, and providing general information to the public.
• Ensures a high standard and practice of confidentiality and due regard for the needs of clients who are being received into the building.
• Report to management and perform secretarial duties.
• Process requests for petty cash, bus/parking passes, receives invoices, livescans, budgets grievances, prepares appropriate forms and tracks transactions.
• Provides guidance and support to staff in operating office equipment.
• Maintains office equipment in good order according to vendor instructions. Working knowledge of printers, copiers, scanners, and fax machines.
• Routes/files client documentation to appropriate locations (books, files, records, etc.), with due regard for confidentiality.
• Receives and distributes mail.
• Responsible for data-entry, copying, record keeping, and file management as assigned.
• Maintain the phone directory, front desk coverage, early closure signage.
• Open and closure building routine.
• Perform other duties as assigned.

Skills

Front desk operations

Confidentiality

Data entry

Record keeping

Office administration

Education

High school diploma or equivalent

AA degree (plus)

Tools

Printers

Copiers

Scanners

Fax machines

Job description

Description

Provides administrative and reception support for the Safe Children Coalition and assist site directors with expenditure tracking and processing to ensure efficient and effective operational support.

KEY RESPONSIBILITIES

• Maintains front desk operations by welcoming visitors, directing them to appropriate departments, managing incoming telephone calls, relaying messages, and providing general information to the public.
• Ensures a high standard and practice of confidentiality and due regard for the needs of clients who are being received into the building.
• Report to management and perform secretarial duties.
• Process requests for petty cash, bus/parking passes, receives invoices, livescans, budgets grievances, prepares appropriate forms and tracks transactions.
• Provides guidance and support to staff in operating office equipment.
• Maintains office equipment in good order according to vendor instructions. Working knowledge of printers, copiers, scanners, and fax machines.
• Routes/files client documentation to appropriate locations (books, files, records, etc.), with due regard for confidentiality.
• Receives and distributes mail.
• Responsible for data-entry, copying, record keeping, and file management as assigned.
• Maintain the phone directory, front desk coverage, early closure signage.
• Open and closure building routine.
• Perform other duties as assigned.

A comprehensive benefits program including:

• 5 weeks of PTO accruals available during the first year of employment
• 12 paid holidays
• Professional development
• Ongoing coaching and feedback
• Employee Assistance Program (“EAP”)

Health Benefits with shared premium costs, including:

• Medical
• Dental
• Vision
• Life
• Short-term disability
• Long-term disability
• 401(k) retirement

Requirements

EDUCATION / EXPERIENCE

High school diploma or equivalent required. AA degree a plus. Minimum of two years general office experience.