Administrative Assistant/Front Desk Coordinator

DMF Lighting; Carson (CA); On-site; USD 33,000 - 39,000; Full time

Job summary

DMF Lighting in Carson, CA is seeking an Administrative Assistant / Front Desk Coordinator to be the welcoming face of the company. You will manage the front desk, answer calls, screen inquiries, handle mail and deliveries, and keep common areas organized in a fast-paced environment.

You will support executive operations and the COO with travel planning, personal tasks, vendor coordination, and property management support, contributing to smooth office operations and a positive team experience.

Qualifications

• Bachelor’s degree or equivalent; training in office or property administration is a plus.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication and discretion.

Responsibilities

• Greet customers and guests; manage front desk operations and phone line.
• Monitor inbox and route messages to appropriate teams; handle mail and deliveries.
• Support with property management coordination and executive assistance tasks.

Skills

Customer service

Front desk / reception

Multitasking

Communication skills

Discretion / confidentiality

Microsoft Office

Organizational skills

Education

Bachelor’s degree or equivalent

Training in office or property administration (a plus)

Tools

Microsoft Office Suite

Job description

DMF Lighting is a fast-growing leader in the lighting industry, always hard at work engineering what comes next. We have an exciting opportunity for an Administrative Assistant/Front Desk Coordinator to join our team.

• Pay range is $24-$28/hr
• Location: onsite in Carson, CA

We are looking for a motivated, personable, and detail-oriented individual to join our team as an Administrative Assistant / Front Desk Coordinator. As the first point of contact for everyone who calls or visits DMF, you will set the tone for the customer and visitor experience — covering the front desk, managing the main phone line, and helping keep the office running smoothly. Beyond the front desk, you will support a variety of administrative tasks, assist with property management, and handle personal matters for the COO. This is an exciting opportunity for someone eager to kick-start their career in a dynamic, fast-paced, and collaborative environment.

Responsibilities:

Front Desk & Reception

• Greet customers, vendors, and guests warmly and professionally, and serve as the face of DMF at the front desk
• Answer, screen, and route incoming calls on the main phone line; take accurate messages and handle general inquiries
• Monitor the general company inbox and forward messages to the appropriate team member
• Manage visitor sign-in, and notify employees when their guests arrive, following all site safety and security procedures
• Receive, log, and distribute incoming mail, packages, and deliveries
• Keep the lobby, conference rooms, and common areas clean, organized, and presentable
• Reserve and prepare conference rooms for meetings, including setup, refreshments, and cleanup
• Monitor and order office, kitchen, and breakroom supplies, and coordinate with office vendors and service providers
• Support company meetings and events, including catering orders and on-site logistics

Administrative Support

• Perform general clerical duties as assigned by the Manager of Executive Operations and COO
• Support special projects and assignments as directed
• Draft and edit simple correspondence and communications
• Manage administrative tasks such as expense tracking, data entry, and record-keeping

Executive & Personal Support

• Arrange travel accommodations for the COO, including flights, hotels, and transportation
• Handle personal matters with discretion and professionalism
• Run occasional personal and professional errands

Property Management Support

• Assist with property management coordination, including scheduling repairs and inspections
• Assist with tenant inquiries and requests, including occasional visits to the properties
• Other duties as assigned

Qualifications:

• Bachelor’s degree or equivalent; training in office or property administration is a plus
• Strong organizational skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Positive attitude, proactive mindset, and a willingness to take on new challenges
• Strong problem-solving abilities and attention to detail
• Access to a personal vehicle, a valid driver’s license with a clean driving record, and current auto insurance
• One or more years of reception, front desk, customer service, or administrative experience preferred
• Professional, friendly, customer-first demeanor with excellent phone and email etiquette