Administrative Assistant for Survivor Services

Jewish Family Service of San Diego; Irvine (CA); On-site; USD 30,000 - 33,000; Part time

Benefits offered by this job

Healthcare coverage

401(k) contributions

Employer-covered life insurance

Paid vacation and sick leave

15 holidays + floating holidays

Wellness days

Job summary

Jewish Family Service of San Diego is seeking an SOS Administrative Assistant for the Orange County team. The role involves maintaining client records, supporting program processes, and assisting with day-to-day operations in a compassionate, trauma-informed manner.

Responsibilities include handling client files, processing mail, and supporting financial assistance processes, with a focus on accuracy and confidentiality in line with program requirements.

Qualifications

• Strong verbal and written English communication skills.
• Attention to detail and organizational skills.
• Proficiency in Microsoft Word, including creating and formatting professional correspondence, letters, and mail merges.
• Demonstrated proficiency with Microsoft Office applications, including Word and Excel, and the ability to learn and effectively use client databases and other electronic recordkeeping systems.
• Ability to work independently and take initiative.
• Ability to manage multiple priorities while maintaining accurate records for grants and audits.
• Ability to maintain confidentiality and handle sensitive client information with discretion.
• Valid driver's license and reliable transportation.

Responsibilities

• Provide day-to-day administrative support for the SOS program and maintain client files.
• Support documentation handling, mail processing, and file organization.
• Process check requests and track client correspondence for the Claims Conference.
• Prepare and distribute program documents and forms.
• Maintain client contacts and service records in ETOi and other systems.
• Respond to inquiries from survivors and stakeholders with professionalism.
• Assist with program events, transportation, and outreach as needed.
• Schedule meetings, take minutes, and assist with invoicing and mileage processing.

Skills

English proficiency

Attention to detail

Organizational skills

Microsoft Word

Microsoft Excel

Independence

Multi-tasking

Confidentiality

Driving (valid license)

Tools

SharePoint

OneDrive

ETOi

Job description

Jewish Family Service of San Diego is seeking an SOS Administrative Assistant for the Orange County team. The role involves maintaining client records, supporting program processes, and assisting with day-to-day operations in a compassionate, trauma-informed manner.

Responsibilities include handling client files, processing mail, and supporting financial assistance processes, with a focus on accuracy and confidentiality in line with program requirements.