Student Optical Assistant

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 15,759,744 - 31,519,488; Part time

Job summary

The University of the Incarnate Word seeks a Student Optical Assistant to support the optical staff at our San Antonio locations. The role keeps the optical dispensary organized, assists with optical sales, and coordinates order pick-up under the Optical Manager.

The position is part-time and requires reliable, customer-friendly individuals with basic computer skills and familiarity with HIPAA policies, working within a university setting.

Qualifications

• Current UIW student.
• Previous work experience in an office or retail setting; optical experience not required, on-the-job training provided.
• Hours are Monday–Friday 8:00–17:00 with two Saturdays per month; minimum 10 hours weekly.

Responsibilities

• Manages phone lines and messages.
• Organizes and stocks dispensary.
• Manages incoming and outgoing mail.
• Assists clients with optical sales.
• Scans paperwork into EHR.
• Troubleshoots delayed orders.
• Performs other duties as assigned.

Skills

Basic computer skills

HIPAA knowledge

Punctuality

Diversity awareness

Education

Current UIW student

Tools

EHR system

Job description

Please see Special Instructions for more details.

None

Position Information

Position Title

Position Title Student Optical Assistant

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Optical Assistant provides support to the optical staff at any of our locations. The Student Optical Assistant keeps the optical department organized and clean and assists optical sales and coordinates order pick-up. The student optical assistant reports to the Optical Manager.
This position will be assigned to either RSO Bowden Eye Care and Health Center (2547 E. Commerce St. SA. TX 78203), or UIW Eye Institute (9725 Datapoint Dr. SA. TX. 78229)

Essential Functions

• Manages phone lines and messages.
• Organizes and stocks dispensary.
• Manages incoming and outgoing mail.
• Assists clients with optical sales.
• Scans paperwork into EHR .
• Troubleshoots delayed orders.
• Performs other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Basic understanding of computer functions and electronic health records.
• Punctuality.
• A basic understanding of HIPAA policy and procedures.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .

Required Education

Current UIW student

Required Work Experience

Previous work experience in an office or retail setting, however, optical experience is not necessary, on-the-job training is provided.

Preferred Qualifications

Experience in a retail environment.

Required Certifications, Licenses or Registrations

None.

Work Hours

• Hours of operation are Monday through Friday, 8:00 am to 5:00 pm, with two Saturdays (9:00 a.m. to 4:00 p.m.) a month.
• A minimum of ten hours per week is required.
• The schedule for the student assistant will be determined based on availability and the class schedule.

Physical Demands

Cleaning the optical dispensary and repair of broken eyewear, ability to lift 20 lb. boxes on occasion.

Posting Number

Posting Number STU1579PO

Number of Vacancies

Number of Vacancies 4

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 05/15/2026

Multi-Hire Pool Yes

Position End Date (if temporary)

Reports to

Reports to Optical Manager

Salary 11.00

Open Date

Open Date 05/06/2026

Close Date

Open Until Filled Yes

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student