Administrative Assistant for Maintenance & Operations

Salt-Lake-City-School-District; Salt Lake City (UT); On-site; USD 51,000 - 64,000; Full time

Job summary

Salt Lake City School District Maintenance Services is seeking an Administrative Assistant to provide complex and confidential administrative support to the assigned supervisor. The role coordinates department functions, ensures efficient execution of tasks, and maintains thorough records and reports as needed.

The position requires fingerprinting and a background check, 2+ years in a similar role, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• At least 2 years of secretarial or administrative assistant experience.
• Proficient in Microsoft Office Suite and data-based software.
• Valid driver's license and evidence of insurability.
• Strong written and verbal English communication skills.

Responsibilities

• Schedule a wide variety of activities to support the assigned supervisor.
• Administer departmental processes (budget, payroll, invoicing, payments) and monitor progress.
• Enter and oversee purchase orders and blanket PO's for the department.
• Coordinate projects and meetings, travel, and vehicle maintenance.
• Prepare reports and correspondence of various types, confidential and non-confidential.

Skills

MS Office Suite

Professional communication

Office equipment operation

Education

High school diploma or equivalent

Job description

Salt Lake City School District Maintenance Services is seeking an Administrative Assistant to provide complex and confidential administrative support to the assigned supervisor. The role coordinates department functions, ensures efficient execution of tasks, and maintains thorough records and reports as needed.

The position requires fingerprinting and a background check, 2+ years in a similar role, and strong MS Office skills.