Administrative Assistant for Litigation & Partnerships

Chesapeake Bay Foundation Inc; Annapolis (MD); On-site; USD 42,000 - 66,000; Full time

Job summary

The Chesapeake Bay Foundation seeks an Administrative Assistant based in Annapolis, Maryland, to support the Communities and Partnerships and Litigation departments. The role provides high-level administrative, operational, and budget support to advance departmental goals and ensure efficient workflow.

You will coordinate calendars, meetings, travel, and records, assist with budget tracking and invoices, and help streamline processes while maintaining confidentiality in a nonprofit environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative support experience, preferably in nonprofit, community engagement or mission-driven organization.
• Strong organizational, time management and project coordination skills.
• Excellent written and verbal communication skills.
• Experience managing calendars, coordinating meetings and supporting multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams and PowerPoint.
• Attention to detail and ability to maintain confidentiality.

Responsibilities

• Provide administrative support for Communities and Partnerships & Litigation Department, including calendar management, scheduling, meeting coordination, travel planning and other operational tasks.
• Coordinate departmental meeting logistics and maintain accurate records, notes and follow-up actions.
• Assist with planning, monitoring and maintaining departmental budgets. Track department expenditures, process invoices, reconcile purchases and maintain accurate financial records. Utilize financial systems to support budget management, reporting and forecasting.
• Identify opportunities to improve administrative processes, enhance efficiency, and strengthen team operations.
• Perform other duties assigned in support of departmental and organizational priorities.

Skills

Organizational skills

Time management

Project coordination

Written & verbal communication

Calendar management

Budget tracking

Confidentiality

Microsoft Office

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

The Chesapeake Bay Foundation seeks an Administrative Assistant based in Annapolis, Maryland, to support the Communities and Partnerships and Litigation departments. The role provides high-level administrative, operational, and budget support to advance departmental goals and ensure efficient workflow.

You will coordinate calendars, meetings, travel, and records, assist with budget tracking and invoices, and help streamline processes while maintaining confidentiality in a nonprofit environment.