Administrative Coordinator, Partnerships & Litigation

Chesapeake Bay Foundation, Inc.; Annapolis (MD); On-site; USD 55,000 - 64,000; Full time

Benefits offered by this job

36-hour work week

Health benefits

Dental & vision

403(b) retirement plan

Paid time off

Job summary

The Chesapeake Bay Foundation, based in Annapolis, Maryland, seeks an Administrative Assistant to support the Litigation and Communities & Partnerships departments. The role provides high-level administrative, operational and budget support, coordinating calendars, meetings and travel while helping manage department workflows.

The ideal candidate has an associate degree or equivalent, 3+ years of nonprofit admin experience, and strong organizational and communication skills.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative support experience, preferably in nonprofit sectors.
• Strong organizational, time management and project coordination skills.

Responsibilities

• Provide administrative support for Communities and Partnerships & Litigation Department, including calendar management, scheduling, meeting coordination, travel planning and other operational tasks.
• Coordinate departmental meeting logistics and maintain accurate records, notes and follow-up actions.
• Assist with planning, monitoring and maintaining departmental budgets. Track department expenditures, process invoices, reconcile purchases and maintain accurate financial records. Utilize financial systems to support budget management, reporting and forecasting.
• Identify opportunities to improve administrative processes, enhance efficiency, and strengthen team operations.
• Perform other duties assigned in support of departmental and organizational priorities.

Skills

Calendar management

Microsoft Office Suite

Written communication

Verbal communication

Organizational skills

Time management

Project coordination

Confidentiality

Nonprofit experience

Education

Associate degree or equivalent

Tools

Outlook

Excel

PowerPoint

Teams

Job description

The Chesapeake Bay Foundation, based in Annapolis, Maryland, seeks an Administrative Assistant to support the Litigation and Communities & Partnerships departments. The role provides high-level administrative, operational and budget support, coordinating calendars, meetings and travel while helping manage department workflows.

The ideal candidate has an associate degree or equivalent, 3+ years of nonprofit admin experience, and strong organizational and communication skills.