Administrative Assistant for EMS Ryan Family Student Center

Penn State University; University Park (TX); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Job summary

Penn State University is seeking an Administrative Assistant to support undergraduate advising, recruitment, career counseling, and student engagement in the Ryan Family Student Center. The role emphasizes front-desk operations, communications, event visits, and collaboration with multiple student services teams.

Strong organizational and communication skills are essential for success in this campus-based position.

Qualifications

• GED or HS diploma with at least 2 years of relevant experience is required.
• Strong interpersonal, organizational, and written and oral communication skills.
• Proficiency with Microsoft Office; familiarity with SIMBA, LionPATH, Slate, and Starfish.

Responsibilities

• Scheduling advising appointments and supporting the management of social media accounts.
• Submitting work orders and reserving rooms; answering phones and handling inquiries from parents, prospective students, and current students.
• Assisting with office communications and newsletters; arranging visits for prospective students and their families.
• Supporting career-services outreach and activities; assisting with recruitment, retention, and advising for undergraduate programs.
• Overseeing center operations (ordering supplies, keeping the café area clean) and covering front-desk duties when needed.

Skills

Interpersonal skills

Organizational skills

Written communication

Oral communication

Teamwork

Education

GED or HS diploma

Tools

Microsoft Office

SIMBA

LionPATH

Slate

Starfish

Job description

POSITION SPECIFICS

The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.

Job Responsibilites:

• Duties include scheduling advising appointments; supporting the management of social media accounts
• Submitting work orders
• Reserving rooms, answering phones; handling inquiries from parents, prospective students, and current students
• Assisting with office communications and newsletters
• Arranging visits for prospective students and their families
• Supporting career-services-related outreach and activities; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs
• The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, being a resource for front-desk student workers), and covering the front-desk duties when needed

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; Relevant education accepted in lieu of experience Required Certifications: None If filled as Administrative Assistant - Support, this position requires: General Equivalency Diploma (GED) or High School (HS) No prior relevant work experience required Required Certifications: None

Preferred qualifications:

• Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.
• Proficiency with Microsoft Office or comparable software suite and; familiarity with SIMBA, LionPATH, Slate, and Starfish systems.

The position will be filled at a level consistent with the candidate's education and relevant experience.

Given the operational nature of this position, this employee will be expected to follow Penn State's standard 40-hour work schedule from 8:00 a.m. - 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the position's tasks. After-hours and overtime work may be required with ample advance notice.

Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to [e-mail].

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.