Administrative Assistant for EMS Ryan Family Student Center

Penn State University; State College (Centre County); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Medical, dental, vision coverage

Retirement plans

Paid time off

Job summary

Penn State University in State College, PA seeks an Administrative Assistant to support undergraduate advising, recruitment, career counseling, learning support, and engagement activities at the Ryan Family Student Center. You will manage front-desk duties, schedule appointments, reserve rooms, handle inquiries from students and families, and assist with communications.

The role requires HS diploma or GED and 2+ years of relevant experience; preferred candidates have strong teamwork, Microsoft

Qualifications

• HS diploma or GED required; 2+ years of relevant experience.
• Proficiency with Microsoft Office and campus information systems preferred.
• Excellent interpersonal, organizational, and written/oral communication skills.

Responsibilities

• Schedule advising appointments and support social media management.
• Submit work orders and reserve rooms; answer phones and inquiries.
• Assist with office communications and newsletters; arrange visits for prospective students.
• Support career-services outreach and campus recruitment activities.
• Oversee center operations and front-desk coverage when needed.

Skills

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Education

HS diploma or GED

Tools

Microsoft Office

SIMBA

LionPATH

Slate

Starfish

Job description

POSITION SPECIFICS

The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.

Job Responsibilities

• Duties include scheduling advising appointments; supporting the management of social media accounts
• Submitting work orders
• Reserving rooms, answering phones; handling inquiries from parents, prospective students, and current students
• Assisting with office communications and newsletters
• Arranging visits for prospective students and their families
• Supporting career-services-related outreach and activities; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs
• The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, being a resource for front-desk student workers), and covering the front-desk duties when needed

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; Relevant education accepted in lieu of experience

Required Certifications:

None

If filled as Administrative Assistant - Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• No prior relevant work experience required

Required Certifications:

None

Preferred Qualifications

• Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.
• Proficiency with Microsoft Office or comparable software suite and; familiarity with SIMBA, LionPATH, Slate, and Starfish systems.

Salary & Benefits

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those c