Administrative Assistant for Clinical Education

OCOM; Florida; On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Vision

401k, IRA

Life Insurance

Paid Time Off

Disability

Professional development

Collaborative work environment

Job summary

OCOM is seeking an Administrative Assistant to collaborate with the Office for Clinical Education to establish and maintain clinical education processes. The role supports the Associate Dean for Clinical Education with strong customer service, written and verbal communication, and organization across multiple tasks.

The position requires an Associate or Bachelor's degree, experience in customer service, and proficiency with Apple and Google products including Google Workspace and calendar

Qualifications

• Bachelor’s or associate degree required.
• Experience in customer service preferred.
• Experience in higher education or non-profit sector preferred.
• Proficiency with Apple and Google products.
• Proficiency with Google Workspace (Gmail, Sheets, Docs) and using digital calendars.

Responsibilities

• Coordinate and schedule meetings with calendar invites and supporting materials.
• Take accurate minutes at committee meetings and track action items.
• Plan and execute OCOM events; manage logistics and deadlines.
• Maintain organized records of meetings, communications, and events.
• Inform students and affiliates about campus policies and offerings.

Skills

Interpersonal skills

Written communication

Organizational skills

Education

Associate or Bachelor's degree

Tools

Apple products

Google Workspace

Google Calendar

Job description

Position Description

The Administrative Assistant collaborates with the Office for Clinical Education team to establish and maintain clinical education processes. The assistant will support all processes and activities for the Associate Dean for Clinical Education.

Job Description

Job Description

Position Description

The Administrative Assistant collaborates with the Office for Clinical Education team to establish and maintain clinical education processes. The assistant will support all processes and activities for the Associate Dean for Clinical Education.

The Administrative Assistant will need good interpersonal skills to successfully work with various individuals and organizations.

Ocom Mission

The mission of the Orlando College of Osteopathic Medicine is to train caring and competent osteopathic physicians who will have an impact on the Central Florida community, our nation, and our global community.

Specific Responsibilities

• Coordinate and schedule meetings, including managing calendar invites and preparing supporting materials.
• Attend committee meetings to take accurate and timely minutes, distribute follow-ups, and track action items.
• Assist with the planning and execution of OCOM and departmental events, ensuring all logistics are organized and deadlines met.
• Maintain organized records of meetings, communications, and event details.
• Remain current on new campus offerings, policies, and procedures, communicating those effectively to inquiring students and affiliate institutions.
• Assist in completing all required OCOM-specific reporting to AACOM, COCA, Dean, and other departments at OCOM.
• Ensure that all Office for Clinical Educations standards, as well as all communications, adhere to COCA standards as well as the policies and procedures of OCOM.
• Strive for continuous improvement in OCOM medical student experiences and other OCOM events.
• Demonstrate excellent customer service skills with strong written and verbal communication abilities.
• Ability to work independently, as well as function effectively in a team and within a diverse group of people.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Perform detail-oriented work and function in a changing environment including researching new ways of accomplishing tasks, participating in training sessions, being a self-starter and team player, and willing to assist in other areas as needed.
• Uphold and abide by OCOM's policies and procedures, including, but not limited to, Title IX, HIPAA, and FERPA guidelines.
• Other duties as assigned and required by the department to function.
• May be asked to travel throughout Florida and nationwide as needed.

Supervisory Responsibilities

• NONE

Requirements

QUALIFICATIONS(S)

• An Associate or Bachelor's degree from an accredited college or university is required.
• Previous experience in customer service is preferred.
• Experience in a higher education or non-profit sector is preferred.
• Competency in use of Apple and Google products.
• Proficiency in Google Workspace (especially Gmail, Sheets, and Docs) and comfort working with digital calendars for scheduling.
• Excellent basic mathematical skills, calculations, data collection, graphs.
• Excellent personal communication skills, including writing, and speaking.
• Must be detail oriented, time sensitive, responsible, and self-motivated.

Key Competencies

• Strong interpersonal skills and enthusiasm to contribute to staff and faculty growth and development.
• Strong oral and written communication skills.
• Strong organizational, filing , computer skills

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift and carry up to 25 pounds at a time.

Benefits

• Pay Rate: $22.42/per hour
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Professional development - continuing education opportunities to support your career growth.
• A supportive and collaborative work environment.