Administrative Assistant for Clinical Education

OCOM; Florida; On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health care plan (Medical, Dental &amp

Retirement plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick & PH

Short/Long Term Disability

Training & professional development

Collaborative work environment

Job summary

Orlando College of Osteopathic Medicine in Orlando, FL is seeking an Administrative Assistant to support the Office for Clinical Education. The role focuses on coordinating meetings, minutes, event logistics, and maintaining records, with emphasis on strong communication and customer service.

You will ensure compliance with COCA and HIPAA/FERPA policies, help prepare reports, and assist with campus offerings and new procedures.

Qualifications

• An Associate or Bachelor's degree is required.
• Previous experience in customer service is preferred.
• Experience in higher education or non-profit sector is preferred.
• Competency in use of Apple and Google products.
• Proficiency in Google Workspace (Gmail, Sheets, Docs) and comfort with digital calendars.

Responsibilities

• Coordinate and schedule meetings, manage calendar invites, and prepare materials.
• Attend committee meetings to take minutes, distribute follow-ups, and track actions.
• Assist with planning and execution of OCOM events and departmental activities.
• Maintain organized records of meetings, communications, and event details.
• Ensure compliance with COCA, HIPAA, and FERPA; communicate campus policies.

Skills

Customer service

Google Workspace

Calendar scheduling

Communication

Attention to detail

Education

Associate or Bachelor's degree

Tools

Apple products

Google products

Job description

POSITION DESCRIPTION:

The Administrative Assistant collaborates with the Office for Clinical Education team to establish and maintain clinical education processes. The assistant will support all processes and activities of the Office for Clinical Education. The Administrative Assistant will need good interpersonal skills to successfully work with various individuals and organizations.

HIRE DATE: October 1st, 2025

OCOM MISSION:

The mission of the Orlando College of Osteopathic Medicine is to train caring and competent osteopathic physicians who will have an impact on the Central Florida community, our nation, and our global community.

SPECIFIC RESPONSIBILITIES:

• Coordinate and schedule meetings, including managing calendar invites and preparing supporting materials.
• Attend committee meetings to take accurate and timely minutes, distribute follow-ups, and track action items.
• Assist with the planning and execution of OCOM and departmental events, ensuring all logistics are organized and deadlines met.
• Maintain organized records of meetings, communications, and event details.
• Remain current on new campus offerings, policies, and procedures, communicating those effectively to inquiring students and affiliate institutions.
• Assist in completing all required OCOM-specific reporting to AACOM, COCA, Dean, and other departments at OCOM.
• Ensure that all Office for Clinical Educations standards, as well as all communications, adhere to COCA standards as well as the policies and procedures of OCOM.
• Strive for continuous improvement in OCOM medical student experiences and other OCOM events.
• Demonstrate excellent customer service skills with strong written and verbal communication abilities.
• Ability to work independently, as well as function effectively in a team and within a diverse group of people.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Perform detail-oriented work and function in a changing environment including researching new ways of accomplishing tasks, participating in training sessions, being a self-starter and team player, and willing to assist in other areas as needed.
• Uphold and abide by OCOM's policies and procedures, including, but not limited to, Title IX, HIPAA, and FERPA guidelines.
• Other duties as assigned and required by the department to function.

SUPERVISORY RESPONSIBILITIES:

• NONE

QUALIFICATIONS(S):

• An Associate or Bachelor's degree from an accredited college or university is required.
• Previous experience in customer service is preferred.
• Experience in a higher education or non-profit sector is preferred.
• Competency in use of Apple and Google products.
• Proficiency in Google Workspace (especially Gmail, Sheets, and Docs) and comfort working with digital calendars for scheduling.
• Excellent basic mathematical skills, calculations, data collection, graphs.
• Excellent personal communication skills, including writing, and speaking.
• Must be detail oriented, time sensitive, responsible, and self-motivated.

KEY COMPETENCIES:

• Strong interpersonal skills and enthusiasm to contribute to staff and faculty growth and development.
• Strong team management skills.
• Strong oral and written communication skills.
• Strong organizational, filing , computer skills

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift and carry up to 25 pounds at a time.
• Must be available to travel throughout Florida and nationwide travel as needed.

• Pay Rate: $22.42/per hour
• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Training & Professional development - continuing education opportunities to support your career growth.
• A supportive and collaborative work environment.