Administrative Assistant for Admissions - Part time

Florence-Darlington Technical College; Florence (SC); On-site; USD 18,000 - 25,000; Part time

Job summary

Florence-Darlington Technical College is seeking a Temporary Part-Time Admissions Clerk to support the Admissions Office. You will answer phones, direct inquiries, and handle mail and office supplies while delivering friendly service to students and campus visitors.

You will assist applicants on the College website, process information requests, open and distribute mail, and help coordinate mail-out projects. Strong communication, multitasking, and basic MS Office skills are required.

Qualifications

• High School Diploma; strong verbal, written and interpersonal skills.
• Detail-oriented and able to multitask.
• Proficiency in MS Word, Excel, and Access; higher education experience is a plus.

Responsibilities

• Answer all incoming phone lines and direct calls as necessary.
• Maintain voice mailboxes and organize office supply orders.
• Assist Admissions Office with administrative tasks and provide high-level customer service to students and campus guests.
• Assist students in using the College website to answer general admissions questions.
• Open and distribute all mail for the Admissions Office and assist with mail-out projects.
• Maintain and order supplies; reference master schedule for admissions on shared calendar.

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

General Responsibilities

Responsibilities include, but not limited to: Answer all incoming phone lines and direct calls as necessary. Maintain all associated voice mailboxes; organize office supply orders on a regular basis; maintain inventory of all marketing and promotional materials; support the office of Admissions through various administrative tasks; provide high-level customer service to students, campus community, and guests in-person, by telephone, email, text messaging and other media formats; assist students in using the College website to answer general questions related to the admission application; perform other duties as assigned by the Director of Admissions and/or Dean of Enrollment.

Examples of Duties

• Must be prompt to ensure the office is ready for business each day to include taking phone lines off the answering service.
• Answer all incoming phone lines and direct calls as necessary. Maintain all associated voice mailboxes.
• Cross train and fill in as needed for the person who processes all applications. (back position).
• Assist in the inputting of inquiries when needed.
• Receive and process all walk-in and telephone information requests.
• Open and distribute all mail for the Admissions Office.
• Assist with mail-out projects as needed.
• Maintain and order supplies when necessary.
• Reference master schedule for admissions on shared calendar.

Typical Qualifications

High School Diploma. Strong verbal, written and interpersonal skills; customer service and project management skills. Must be detail-oriented and able to multitask; proficiency in spreadsheet and word-processing programs, including Microsoft Word, Access and Excel. Experience working in higher education is not required, but is a plus.

Anticipated Work Hours

Will work no more than 29 hours per week.

EOE/AA/ADA/M/F/D/V are encouraged to apply.

To claim Veteran's Preference, all eligible persons must select their veteran's status on the application and submit a DD Form 214. Certificate of Release or Discharge from Active Duty upon request and prior to an interview. Persons claiming veteran status without accompanying documentation (DD Form 214) shall not receive preference. "Veteran" means a person who served in any branch of the United States Armed Forces on active duty, for reasons other than training, and was discharged under honorable conditions.

Classification

UZ01 Temporary Part-Time