Administrative Assistant - Floater

SupportFinity™; Virginia (MN); On-site; USD 17,000 - 21,000; Full time

Benefits offered by this job

Paid time off

10 paid holidays

Virginia Retirement System

Job summary

Blue Ridge Behavioral Healthcare (BRBH) in Roanoke, VA seeks an Administrative Assistant - Floater. The role splits time between ACC DD Care Coordination and CYFS DD Care Coordination, providing clerical support, invoicing, document management, and data entry in EHR systems.

A high school diploma, 1 year of clerical experience, and a Virginia driver’s license with a clean record are required. Open Monday–Friday, day shift with a focus on accuracy, confidentiality, and professional client

Qualifications

• High school diploma or GED required.
• One year of clerical or administrative assistant experience.
• Valid Virginia driver's license with a safe driving record (no more than two moving violations in the last three years and no criminal violations in the last five years).
• Background check required.

Responsibilities

• Prepare and retrieve invoices for Assistive Technology and Environmental Modification.
• Enter data into ASCEND and WaMS and print information for scanning into EHR.
• Assist case managers in reaching hard-to-contact families and transfer calls when managers are in the field.
• Track transfers between CSB and ensure timely documentation.
• Gather documentation to determine waiver wait list eligibility.
• Run Millennium/SQL reports to monitor balances and service expectations; attend staff meetings.

Skills

Customer service

Professional demeanor

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Job description

This position is Full Time. The schedule is 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM; Monday - Friday (with half hour lunch). Or 8am to 5pm with an hour lunch, depending on the needs of the program.

What we are looking for: The ideal candidate will have strong customer service skills and will enjoy assisting individuals who may have mental illness or developmental disabilities. The successful candidate will be proficient of Microsoft Office/Excel, honor client rights, and be able to project a positive/professional image under pressure.

Hiring Range: $12-$15.18/hour

The Administrative Assistant - Floater

supports the Developmental Disabilities (DD) Care Coordination Programs to include preparing/retrieving invoices for Assistive Technology and Environmental Modification (program providing grab bars, walkers, wheelchairs, etc.), completing denial letters, and obtaining and tracking receipts.

Additional Duties Include

• Maintaining documentation and tracking expenditures in collaboration with Business and Finance department and preparing summaries of usage. Maintain an updated list of providers for staff and families.
• Enter data into ASCEND and WaMS, in addition to printing information from both systems to be scanned into the electronic health record (EHR).
• Assist case managers in reaching hard to contact families; transferring calls when case managers are in the field; filing and scanning to support case managers.
• Track and prepare transfers in and out of the CSB to include completion of Transfer Checklist and follow through to ensure documentation is received in a timely manner.
• Responsible for gathering documentation necessary in order to ensure a determination regarding eligibility for the waiver wait list occurs judiciously.
• Assist in securing releases.
• Run Millennium/SQL based reports to determine if any outstanding balances exist for DD Care Coordination services. Run Millennium/SQL reports to monitor service expectations for case management staff. Attend program staff meetings with DD Care Coordination to receive updates related to program and provide clerical assistance to staff as determined.

This position is a floating position dividing time between ACC DD Care Coordination and CYFS DD Care Coordination in a manner that best meets the needs of both programs as determined by division directors.

Minimum Requirements

• Education: High school diploma or GED required.
• Experience: One (1) year of previous clerical or administrative assistant experience.
• Safe Driving Record: Candidates must have a valid Virginia driver's license with a safe driving record (no more than two moving violations in the last three years and no criminal violations in the last five years).
• Background: Candidates will be required to submit to a criminal background check.

Why work at BRBH?

• Working with clients: This role supports agency staff and clients, which is critical for the work that we do. In serving our clients, each day BRBH makes a difference in our community.
• Great co-workers: Our staff work hard and support each other in a team atmosphere.
• Day schedule: Our programs are open Monday - Friday, day shift.
• Work/Life Balance: we have a great Paid Time Off policy - 21 days annually, which starts accruing on your first day, plus 10 paid holidays.
• We offer great benefits, including VRS (Virginia Retirement System)! Click here for more information: http://www.brbh.org/benefits/
• Want to know more? Check out our Employment page on Glassdoor to see employee reviews and more information about BRBH: http://www.glassdoor.com/Overview/Working-at-Blue-Ridge-Behavioral-Healthcare-EI_IE464369.11,43.htm

Blue Ridge Behavioral Healthcare (BRBH)

is one of forty Community Services Boards established under the Code of Virginia to provide comprehensive services for individuals who have mental health disorders, developmental disability, or substance use disorders. We are charged also with continuously monitoring and evaluating our services to ensure their cost effectiveness and applicability to current citizen needs. BRBH operates multiple programs throughout the Roanoke Valley with over 350 employees working to provide or support our services. We are proud to have served our community for over 50 years. Blue Ridge Behavioral Healthcare maintains a drug-free workplace and equal opportunity employment. This position is located in Roanoke, VA.

Categories: Human Services/ Social Work/ Sociology/ Psychology/ Non-Profit/ Healthcare/ Social Services/ Administrative Assistant

About the company