Administrative Assistant: Financial & Records Support

Chapel On the Hill; Chapel Hill (NC); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement Health Savings Plan

Paid time off

Paid parental leave

Holidays and personal leave

Job summary

The Town of Chapel Hill is seeking an experienced administrative professional to provide complex clerical support requiring technical knowledge. The role may require occasional after-hours work, including nights and weekends, to support department operations.

Responsibilities include clerical tasks, payroll-related support, purchasing, records management, front-desk coverage, and travel coordination. The role emphasizes customer service and accurate minute-taking.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of administrative or clerical experience.
• Willingness to work occasional evenings or weekends as needed.

Responsibilities

• Provides clerical support to the department.
• Assists with payroll, budget transfers, check requests, invoices, and purchase orders.
• Supports material purchasing, records management, and travel arrangements.
• Responds to complaints and resolves problems.
• Gathers visitor inquiries, answers calls, and maintains front-desk support.
• Maintains minutes for public meetings and supports facilities oversight.

Skills

Clerical skills

Financial processing

Records management

Customer service

Minute taking

Education

High school diploma or equivalent

Job description

The Town of Chapel Hill is seeking an experienced administrative professional to provide complex clerical support requiring technical knowledge. The role may require occasional after-hours work, including nights and weekends, to support department operations.

Responsibilities include clerical tasks, payroll-related support, purchasing, records management, front-desk coverage, and travel coordination. The role emphasizes customer service and accurate minute-taking.