ADMINISTRATIVE ASSISTANT

Town of Chapel Hill; Chapel Hill (NC); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

The Town of Chapel Hill is seeking an administrative support specialist to provide clerical services and specialized operational knowledge in a busy office environment.

The role includes handling financial transactions, purchasing, records management, and front desk duties, with occasional after-hours work. Candidates should have a high school diploma and at least two years of relevant experience.

Formación

• Two years of administrative or clerical experience preferred.
• Strong customer service and communication skills required.
• Proficiency with Microsoft Office and web-based systems.
• Ability to manage multiple tasks with deadlines and maintain records.

Responsabilidades

• Provides clerical support to the department and handles routine financial transactions.
• Supports purchasing, invoices, purchase orders, and travel arrangements.
• Responds to inquiries, greets visitors, and provides front desk support.
• Maintains records, minutes for public meetings, and filing systems.

Conocimientos

Customer service

Written and oral communication

Multitasking

Public meetings minutes

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Outlook

Microsoft Excel

Web-based software

Descripción del empleo

Summary of Position:

The purpose of this position is to provide complex administrative clerical support and assistance requiring technical or specialized operational knowledge. This position may require occasional work outside of standard business hours to include nights and weekends.

What you can expect to be doing (Essential Functions):

• Provides clerical support to the department
• Assists financial transactions and functions such payroll, budget transfers, check requests, contract routing, P-Card use, invoices, and purchase orders
• Supports purchasing of materials and supplies, records management, and travel needs
• Supports records management needs
• Responds to complaints and resolves problems
• Provides phone line, email, front desk and clerical support, including facilities oversight
• Greets visitors and responds to requests and questions
• Assists with uniform ordering and receiving.
• Completes all other duties as assigned

Do you supervise or not?

This position has no responsibility for the direction or supervision of others.

What are the physical demands?

The work is typically performed while sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity.

Where and how do you work?

The work is typically performed in an office.

Knowledge of:

• Clerical, purchasing, and financial processes
• Principles of customer service
• Modern office procedures
• Principles and practices of taking and recording minutes for public meetings
• Web-based software; Microsoft Office software including Word, Outlook and Excel

Ability to:

• Effectively manage multiple projects with deadlines.
• Plan, organize and present information in a clear and logical format.
• Use web-based software systems.
• Solve problems and make sound decisions.
• Establish and maintain effective working relationships with employees and customers.
• Communicate effectively orally and in writing.
• Model behavior that is consistent with our values of RESPECT.

Education:

High school diploma or equivalent required.

Experience:

A minimum 2 years of administrative or clerical experience required.

What are the safety considerations for this job?

• You may be randomly drug tested while on the job.
• You will be subject to Safe Driving and Accident Policy.

A valid NC driver’s license and the availability of private transportation or the ability to provide transportation between job sites is required.