Administrative Assistant - Finance & Operations Support

KEB America Inc; Shakopee (MN); On-site; USD 32,000 - 52,000; Full time

Job summary

KEB America Inc is seeking an Administrative Assistant to handle general administrative tasks in Minnesota. The role supports reception, filing, SAP data entry, and coordination of meetings and travel for guests.

Responsibilities include processing mail, maintaining office supplies, updating sales charts, and providing support to management and coworkers while adhering to safety policies.

Qualifications

• High School diploma or equivalent.
• Two-year administrative/business degree a plus.
• 2-3 years of equivalent administrative experience.

Responsibilities

• Main support for all incoming telephone calls.
• General Filing: Accounts Receivable, Accounts Payable, etc.
• Daily Scanning of Production Orders, Delivery Notes and Receiving Documents into SAP.
• Daily Incoming/Outgoing Mail: Process/Sort/Distribute.
• Update and Post Weekly Sales Chart.
• Order Office Supplies.
• Make Travel / Hotel Arrangements for Guests.
• Set-up and Organize the Catering for Meetings, Client Visits and Company-wide Meals.
• Annual Update of Customer Price Book: Coordinate with Sales Manager.
• Provide Administrative Support to Management.
• Assist and Provide Support to Coworkers.
• Follow All Safety Rules and Procedures.
• Perform Other Duties as Required or Assigned.

Skills

MS Word

MS Excel

English proficiency

Phone support

Time management

Team player

Education

High School diploma

Two-year admin degree

Tools

SAP

Job description

KEB America Inc is seeking an Administrative Assistant to handle general administrative tasks in Minnesota. The role supports reception, filing, SAP data entry, and coordination of meetings and travel for guests.

Responsibilities include processing mail, maintaining office supplies, updating sales charts, and providing support to management and coworkers while adhering to safety policies.