Administrative Assistant – Finance

Suna Solutions; Irvine (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Suna Solutions is seeking an Administrative Assistant at Irvine, CA to provide comprehensive administrative and financial support to the Director of Finance and the finance team.

You will coordinate meetings, process purchasing, manage supplies, and handle facility requests to keep the department running smoothly and efficiently.

Qualifications

• Proven experience in administrative or office coordination roles.
• Strong organizational and time management abilities.
• Excellent attention to detail and accuracy.
• Comfort with handling purchasing, invoices, financial documents, or similar admin processes.

Responsibilities

• Provide daily administrative support to the Director of Finance and Finance team.
• Order and maintain office and departmental supplies.
• Process purchasing requisitions and vouchers.
• Handle P-card processing and other financial documentation.
• Schedule meetings, reserve rooms, and prepare materials.

Skills

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Multi-tasking

Team collaboration

Tools

Outlook

Word

Excel

Job description

Location: Irvine, CA – Rinker Campus, near Irvine Spectrum Center

Pay Rate: $20-$25.00 per hour

Employment Type: Contract / Temporary

Duration: Temp Position

Position Overview

We are seeking a highly organized and dependable Administrative Assistant to provide administrative and financial support to the Director of Finance and the broader department. This role is ideal for someone who is detail-oriented, comfortable handling multiple priorities, and enjoys supporting day-to-day office and finance-related operations.

The Administrative Assistant will help coordinate meetings, process purchasing and financial documents, manage supplies and mail, and coordinate facility-related requests to ensure the department operates smoothly and efficiently.

Key Responsibilities

• Provide day-to-day administrative support to the Director of Finance and Finance team.
• Order and maintain office and departmental supplies.
• Purchasing requisitions
• Voucher processing
• P-card processing
• Other purchasing and finance-related documentation
• Scheduling meetings and appointments
• Reserving meeting rooms and office space
• Preparing agendas and meeting materials
• Taking and distributing meeting minutes
• Receive, sort, and distribute mail and packages.
• Coordinate facilities maintenance and cleaning requests as needed.
• Communicate with internal departments and service providers to follow up on administrative and facility-related needs.
• Maintain organized records and documentation.
• Provide general administrative support and assist with special projects as needed.

Qualifications

• Previous experience in administrative, office coordination, or administrative support roles.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Comfortable handling purchasing, invoices, financial documents, or similar administrative processes.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to manage multiple tasks and priorities in a professional office environment.
• Strong customer service and interpersonal skills.
• Ability to work independently while also collaborating effectively with a team.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.