Administrative Assistant – Field & Operations

aquaamerica; Sharon (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Aqua, an Essential Utilities company, is seeking an Administrative Assistant based in Sharon, PA to manage administrative workflows across divisions. Under the Field Supervisor, you will handle files, invoices, budgets, and service orders using SAP and MS Office.

The role requires at least 2 years of administrative experience, a high school diploma, and excellent written and verbal communication skills in a fast-paced environment. Equal opportunity employer.

Qualifications

• High School Diploma or GED required; college coursework is a plus.
• At least 2 years of professional experience in administrative functions.

Responsibilities

• Perform a variety of administrative activities using multiple applications.
• Organize and maintain departmental files and project records.
• Complete monthly credit card statements for employees.
• Compile departmental budget data to prepare reports and lost water reports.
• Prepare and process monthly invoices and related reports; confirm approvals with supervisors.
• Generate Purchase Orders in SAP for construction and engineering contracts.
• Coordinate processing of departmental invoices with Accounts Payable.
• Coordinate service/work orders with field employees.
• Track inventory using SAP.
• Submit compliance data and materials; track valves, meters, hydrants, and main breaks.
• Serve as Telephone Operator / Receptionist for the Sharon office.
• Provide accurate information and resolve issues for contractors, public officials, customers, and others.
• Provide miscellaneous clerical support: mail, correspondence, etc.
• Assist customers with billing and service questions; maintain confidentiality.
• Perform all other duties as assigned.

Skills

MS Office

Communication

Customer service

Multitasking

Team player

Education

High School Diploma or GED

College coursework

Tools

SAP

Job description

Aqua, an Essential Utilities company, is seeking an Administrative Assistant based in Sharon, PA to manage administrative workflows across divisions. Under the Field Supervisor, you will handle files, invoices, budgets, and service orders using SAP and MS Office.

The role requires at least 2 years of administrative experience, a high school diploma, and excellent written and verbal communication skills in a fast-paced environment. Equal opportunity employer.