Administrative Assistant (F/T)

Paylocity; Boston (MA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) retirement plan

Dental insurance

Vision coverage

Health insurance

Employee Assistance Program (EAP)

Paid time off

Life insurance

Accident insurance

Disability insurance

Job summary

CPS Healthcare in Boston is seeking an Administrative Assistant to provide support to the Health Service Administrator with a range of administrative and clerical duties.

The role operates Monday through Friday, 7:00 AM to 3:30 PM at the Suffolk House of Correction, and requires strong typing, MS Word/Excel/PowerPoint skills, and a commitment to accuracy.

Qualifications

• High school Diploma or GED.
• Minimum of one year experience as an administrative assistant, medical secretarial experience preferred.
• 45-50 wpm typing speed.
• Demonstrates proficiency in Microsoft Word, Excel and Power Point.

Responsibilities

• Receive telephone calls and visitors; screen those that can be handled by assistants or directs those that require the attentions or action of other professional staff members. Personally, manages substantive questions not requiring medical knowledge.
• Maintain H.S.A. calendar and schedule appointment and meetings. Ensures that H.S.A. is fully briefed on matters to be considered before scheduled meetings. Assembles background information/agenda items.
• Attends meetings and takes minutes, as required.
• Receive incoming correspondence, corrections, distributions and bills. Screens out those items, which can be handled personally forwarding remainder to professional staff.
• Type all outgoing correspondence and draft replies to general correspondence not pertaining to medical subjects. Sign routine correspondence of a non-medical nature.
• Perform administrative duties related to Human Resources: prepares Personnel Action forms/ Employee Status forms and assures all new hire paperwork is correct. Maintain all personnel files, ensuring all records are current and are compliant.
• Prepares payroll for H.S.A. review. Follows through with any payroll-related questions.
• Maintain monthly statistics and prepare for H.S.A. review and signature.
• Maintain inventory of all supplies, receive incoming supplies from vendors and reconcile supply billing.
• It is an essential part of the job that CPS can ask the employee to work beyond his/her regularly scheduled hours.
• Follow all security rules and regulations.
• Performs other duties and responsibilities as assigned.

Skills

Typing 45-50 wpm

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

About Us

For over 32 years, CPS Healthcare has been more than a healthcare provider—we’ve been a trusted partner to the communities and correctional facilities we serve. As a Minority Business Enterprise (MBE), we bring both expertise and heart to every patient interaction, knowing that thoughtful care can change lives. Every day, our team works side by side to provide compassionate, evidence-based medical and behavioral health services that make a real difference for those who need it most.

Job Summary

Provide support and assistance to the Health Service Administrator in various administrative and clerical duties.

Job Responsibilities

• Receive telephone calls and visitors; screen those that can be handled by assistants or directs those that require the attentions or action of other professional staff members. Personally, manages substantive questions not requiring medical knowledge.
• Maintain H.S.A. calendar and schedule appointment and meetings. Ensures that H.S.A. is fully briefed on matters to be considered before scheduled meetings. Assembles background information/agenda items.
• Attends meetings and takes minutes, as required.
• Receive incoming correspondence, corrections, distributions and bills. Screens out those items, which can be handled personally forwarding remainder to professional staff.
• Type all outgoing correspondence and draft replies to general correspondence not pertaining to medical subjects. Sign routine correspondence of a non-medical nature.
• Perform administrative duties related to Human Resources: prepares Personnel Action forms/ Employee Status forms and assures all new hire paperwork is correct. Maintain all personnel files, ensuring all records are current and are compliant.
• Prepares payroll for H.S.A. review. Follows through with any payroll-related questions.
• Maintain monthly statistics and prepare for H.S.A. review and signature.
• Maintain inventory of all supplies, receive incoming supplies from vendors and reconcile supply billing.
• It is an essential part of the job that CPS can ask the employee to work beyond his/her regularly scheduled hours.
• Follow all security rules and regulations.
• Performs other duties and responsibilities as assigned.

Schedule

Monday–Friday, 7:00 AM – 3:30 PM.

Location

Suffolk House of Correction, Boston

Rate

Hourly Range: $23–$27/hour, based on experience.

Requirements

Qualifications and Experience

• High school Diploma or GED.
• Minimum of one year experience as an administrative assistant, medical secretarial experience preferred.
• 45-50 wpm typing speed.
• Demonstrates proficiency in Microsoft Word, Excel and Power Point.

Physical Requirements

• Regularly required to stand; sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop; kneel, crouch; talk and hear.
• Regularly lift and/or move up to 25 pounds; occasionally lift and/or move over 35 pounds.
• Able to adequately perform CPR.

Benefits: (Available to eligible employees)

• 401(k) retirement plan
• Dental insurance
• Vision coverage
• Health insurance
• Employee Assistance Program (EAP)
• Paid time off

Voluntary Benefits

• Life insurance
• Accident insurance
• Disability insurance