Practice Assistant

McGuireWoods LLP; Washington (District of Columbia); Hybrid; USD 45,000 - 60,000; Full time

Job summary

McGuireWoods LLP in Washington DC seeks a Practice Assistant to support attorneys across practice groups with calendar management, conflict checks, time entry, and document preparation. The role requires attention to detail and strong organizational abilities in a fast-paced environment.

The ideal candidate has extensive legal admin experience, excels in MS Office and timekeeping systems, and is comfortable leveraging AI tools like Harvey and Copilot to boost efficiency.

Qualifications

• Four or more years of related experience.
• Proficient in Microsoft Office, Outlook, and the billing and timekeeping systems (preferably InTapp & Chrome River).
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure.
• Excellent written and oral communication skills; professional demeanor and telephone manner.
• Able to work independently or collaboratively, delegate effectively, and adapt to changing priorities.
• Possess critical thinking skills, good judgment, and a proactive attitude.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.

Responsibilities

• Serve as the attorneys' main point of contact and manage their calendars, email, calls, and mail.
• Open new matters, run conflict checks and prepare engagement letters for attorney review.
• Prepare, edit and proofread legal documents, correspondence and client materials.
• Create closing, exhibit and hearing binders, signature pages and document productions.
• Manage documents in e-rooms and the document management system.
• Enter attorney time, verify client and matter numbers, and prepare draft and final bills.
• Submit expenses, invoices and check requests.
• Make travel arrangements and coordinate filings, deliveries, meetings and events.
• Communicate professionally with clients, courts and firm staff, and anticipate attorney needs.

Skills

Microsoft Office

Timekeeping systems

Communication skills

Organization

Tools

InTapp

Chrome River

Job description

Overview

McGuireWoods LLP has an opening for a Practice Assistant in our Washington DC office. This role will be supporting attorneys in various practice groups with administrative tasks including binder creation, conflict checks, time entry, as well as other various tasks. The ideal candidate will have a strong background in legal administrative support, with exceptional attention to detail and organizational skills. This individual should be prepared to thrive in a fast-paced environment, support a high-performing team, and approach the role with a positive attitude and a willingness to learn.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Serve as the attorneys' main point of contact and manage their calendars, email, calls, and mail.
• Open new matters, run conflict checks and prepare engagement letters for attorney review.
• Prepare, edit and proofread legal documents, correspondence and client materials.
• Create closing, exhibit and hearing binders, signature pages and document productions.
• Manage documents in e-rooms and the document management system.
• Enter attorney time, verify client and matter numbers, and prepare draft and final bills.
• Submit expenses, invoices and check requests.
• Make travel arrangements and coordinate filings, deliveries, meetings and events.
• Communicate professionally with clients, courts and firm staff, and anticipate attorney needs.

Qualifications

• Four or more years of related experience
• Proficient in Microsoft Office, Outlook, and the billing and timekeeping systems (preferably InTapp & Chrome River)
• Strong planning, organizational, and proofreading skills with the ability to manage multiple tasks under pressure
• Excellent written and oral communication skills; professional demeanor and telephone manner
• Able to work independently or collaboratively, delegate effectively, and adapt to changing priorities
• Possess critical thinking skills, good judgment, and a proactive attitude
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.