Administrative Assistant - Entertainment & Licensing

Gap Inc.; Sunset (LA); On-site; USD 42,000 - 70,000; Full time

Job summary

Gap Inc. is seeking an experienced administrative professional to support one or more executives. The role includes calendar management, coordinating meetings, handling travel arrangements, and processing expense reports.

You will work with teams across the organization, maintain confidentiality, and perform duties with professionalism in a fast-paced, high-demand environment.

Qualifications

• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple tasks with tight deadlines.
• Experience in a high-pressure environment.
• Commitment to confidentiality.

Responsibilities

• Provide administrative support to executives and teams.
• Manage calendars, meetings, travel arrangements and expense reports.
• Handle multiple tasks with discretion and judgment.
• Communicate effectively with all levels of management.
• Deliver high-quality customer service in a fast-paced environment.

Skills

Verbal and written communication

Microsoft Office proficiency

Multitasking and prioritization

Confidentiality and professionalism

Customer service experience

Tools

Microsoft Office Suite

Job description

About the Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You’ll Do

• Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.

• Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.

• Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.

• Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.

• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management

• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)

• Strong sense of urgency with the ability to handle multiple tasks

• High degree of professionalism and confidentiality

• Experience in customer service and/or a high-pressure, multitask environment