Administrative Assistant – Engineering Projects

Aqua, Inc.; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Aqua, an Essential Utilities company, is seeking an Administrative Assistant based in Spring, TX or Austin, TX to support the Texas Engineering Department under the Manager, Capital Projects.

Responsibilities include managing project files, routing contracts and change orders via DocuSign, generating POs in SAP, tracking budgets, preparing reports, processing invoices, and addressing contractor and customer inquiries with confidentiality.

Qualifications

• High School Diploma (or GED); completion of college coursework is a plus.
• 0-1 years of relevant experience, at least 2 years of professional experience working with administrative functions preferred.
• Experience with budget management and/or project coordination a plus

Responsibilities

• Perform a variety of administrative activities for the Texas Engineering Department; this involves using multiple applications and software programs to address their needs.
• Organize and maintain departmental files & records, including project records.
• Consistently compile project contracts and change orders with supporting documentation and route via Docusign for appropriate authorization
• Generate Purchase Orders [P.O.'s] by utilizing our SAP system.
• Able to track project budgets and maintain records / documentation for assigned projects.
• Assist with departmental budgetary data to prepare reports (both standard and special/custom).
• Process project invoices and route for approval.
• Provide accurate information and help resolve issues/complaints from contractors, external consultants, internal team members, and others as needed.
• Provide miscellaneous clerical support: coordinating mail delivery, preparation of correspondence, etc.
• Assisting customers with billing and service-related questions. Maintain confidentiality in all aspects of customer and employee information.
• Performs other related administrative tasks, as directed.

Skills

Microsoft Office

Education

High School Diploma

Tools

SAP

Job description

Aqua, an Essential Utilities company, is seeking an Administrative Assistant based in Spring, TX or Austin, TX to support the Texas Engineering Department under the Manager, Capital Projects.

Responsibilities include managing project files, routing contracts and change orders via DocuSign, generating POs in SAP, tracking budgets, preparing reports, processing invoices, and addressing contractor and customer inquiries with confidentiality.