Administrative Assistant

Aqua, Inc.; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Aqua, an Essential Utilities company, is seeking an Administrative Assistant based in Spring, TX or Austin, TX to support the Texas Engineering Department under the Manager, Capital Projects.

Responsibilities include managing project files, routing contracts and change orders via DocuSign, generating POs in SAP, tracking budgets, preparing reports, processing invoices, and addressing contractor and customer inquiries with confidentiality.

Qualifications

• High School Diploma (or GED); completion of college coursework is a plus.
• 0-1 years of relevant experience, at least 2 years of professional experience working with administrative functions preferred.
• Experience with budget management and/or project coordination a plus

Responsibilities

• Perform a variety of administrative activities for the Texas Engineering Department; this involves using multiple applications and software programs to address their needs.
• Organize and maintain departmental files & records, including project records.
• Consistently compile project contracts and change orders with supporting documentation and route via Docusign for appropriate authorization
• Generate Purchase Orders [P.O.'s] by utilizing our SAP system.
• Able to track project budgets and maintain records / documentation for assigned projects.
• Assist with departmental budgetary data to prepare reports (both standard and special/custom).
• Process project invoices and route for approval.
• Provide accurate information and help resolve issues/complaints from contractors, external consultants, internal team members, and others as needed.
• Provide miscellaneous clerical support: coordinating mail delivery, preparation of correspondence, etc.
• Assisting customers with billing and service-related questions. Maintain confidentiality in all aspects of customer and employee information.
• Performs other related administrative tasks, as directed.

Skills

Microsoft Office

Education

High School Diploma

Tools

SAP

Job description

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we're delivering reliable water and wastewater services to our communities. If you're looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.

Are you looking for a fantastic career at Aqua? We are looking for an Administrative Assistant based in Spring, TX or Austin, TX!

Working under the direction of the Manager, Capital Projects, this person will oversee and manage Project Workflows supporting this part of our Aqua Texas Engineering Team!

ESSENTIAL DUTIES:

• Perform a variety of administrative activities for the Texas Engineering Department; this involves using multiple applications and software programs to address their needs.

• Organize and maintain departmental files & records, including project records.

• Consistently compile project contracts and change orders with supporting documentation and route via Docusign for appropriate authorization

• Generate Purchase Orders [P.O.'s] by utilizing our SAP system.

• Able to track project budgets and maintain records / documentation for assigned projects.

• Assist with departmental budgetary data to prepare reports (both standard and special/custom).

• Process project invoices and route for approval.

• Provide accurate information and help resolve issues/complaints from contractors, external consultants, internal team members, and others as needed.

• Provide miscellaneous clerical support: coordinating mail delivery, preparation of correspondence, etc.

• Assisting customers with billing and service-related questions. Maintain confidentiality in all aspects of customer and employee information.

• Performs other related administrative tasks, as directed.

QUALIFICATIONS:

• High School Diploma (or GED); completion of college coursework is a plus.

• 0-1 years of relevant experience, at least 2 years of professional experience working with administrative functions preferred.

• Experience with budget management and/or project coordination a plus

KNOWLEDGE, SKILLS, AND ABILITIES:

• Technical aptitude with proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint); experience working with SAP software is a plus!

• Excellent written & verbal communications skills.

• Attend meetings in person and virtually.

• Self Starter, able to work independently.

• Strong customer service skills.

• Ability to work well under pressure.

• Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.

• A Team Player demeanor with the ability to work effectively and multi-task in a team-fostered environment.

Aqua, an Essential Utilities company is an Equal Opportunity / Aff…
Aqua is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

• Family members cannot result in a supervisor/subordinate reporting relationship
• Family members cannot work in the same department.