Administrative Assistant - Empower U North

TrulyHired; Sparta (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

TrulyHired is seeking an Administrative Assistant - Empower U in Michigan to perform high-level secretarial and clerical duties in a school front office. You will manage communications, data entry, and confidential records while supporting administration and teachers.

The role requires a high school diploma and 2+ years in secretarial work, with strong Microsoft Office skills and experience with school information systems. It is an on-site position involving coordination with staff and students.

Qualifications

• High school diploma required with 2+ years of secretarial/clerical experience preferred.
• Excellent communication and interpersonal skills for interaction with staff, students, and the public.
• Proficient with Microsoft Office and school data systems.
• Ability to manage data entry, reporting, and filing with strong attention to detail.

Responsibilities

• Performs routine and advanced secretarial, clerical, and administrative duties for efficient front office operation.
• Manages calls, mail, inquiries, and routing to appropriate personnel.
• Maintains confidential files and ensures compliance with policies.
• Orders supplies, handles scheduling, and assists with budget and data reporting as needed.
• Supports Principal/Administrator during compliance reviews and with special education records.

Skills

Secretarial experience

Strong communication

Data entry

Attention to detail

PC proficiency

Education

High school diploma

Tools

Microsoft Office

PowerSchool

PowerSchool Special Education

Job description

Job Description

POSITION DESCRIPTION

Title: Administrative Assistant - Empower U

Classification: Classified, Wage Grade IV

Reports to and Evaluated By: Administrator - Empower U

Terms of Employment: 215 day position subject to all rules and regulations covering classified personnel.

Positions

Supervised: None

BROAD STATEMENT OF RESPONSIBILITIES:

Performs routine and advanced secretarial, clerical, and administrative duties to assure efficient and effective operation of the front office and provide a positive impact on the provision of educational services.

DUTIES AND RESPONSIBILITIES:

• Performs standard and advanced secretarial and clerical duties for supervisor(s) including word processing and other computer operations; originating, editing, and proofing correspondence, reports, notices, recommendations, and other materials; administers matters generally routine in nature to conserve Principal/Administrator's time.
• Initiates, responds to and routes telephone calls; screens and routes incoming mail, publications and other materials; initiates and responds to routine and non-routine inquiries; resolves problems and refers questions with policy and procedure implications to Principal/Administrator.
• Provides positive public relations to callers/visitors; makes arrangements for visitors' comfort.
• Performs varied secretarial/clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.
• Establishes and maintains confidential files in manual and computerized modes.
• Purchases and maintains departmental supplies.
• Strong technology and software application skills to include use of Student Information Systems, i.e. PowerSchool and PowerSchool Special Education.
• Verifies program data for student count reports in the fall, spring and year end.
• Maintain awareness of and compliance with federal and state regulations regarding Special Education for state reporting.
• Ability to enter and maintain student data electronically. Experience with grade book, supply order, budgets, purchase orders, report cards, and attendance preferred.
• Assists Principal/Administrator during all phases of compliance reviews.
• Maintains all special education program records in compliance with state and federal guidelines and district policies.
• Maintains and prepare various forms, reports, files and records as requested.
• Performs other secretarial and clerical tasks as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• High school graduate, plus minimum two (2) years experience in secretarial or related field, preferably in a Special Education environment; requires proven expertise in secretarial and administrative functions, including computer and online skills.
• High level of communication and interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts, parents, students and the general public.
• Ability to read, comprehend, and transmit complicated and detailed instructions in order to plan and perform job duties.
• Ability to pay close attention to details; to organize, prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.
• Proficiency with a personal computer in a variety of software programs including Microsoft Office (Outlook, Word, Excel) with the ability to learn new technology, applications, and tools.
• Knowledge and experience in Special Education, preferred.
• Must pass criminal background check as required by School Safety Legislation.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.