Administrative Assistant - Empower U North

Kent Intermediate School District; Sparta (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Kent Intermediate School District Empower U - North in Sparta, Michigan is seeking an Administrative Assistant to provide comprehensive secretarial support for the Empower U program. The role involves front-office operations, data entry in PowerSchool, and coordination of materials and communications.

The ideal candidate will have a high school diploma and at least two years of secretarial experience, strong MS Office skills, and the ability to handle confidential information in a busy

Qualifications

• High school graduate with at least two years of secretarial or related experience.
• Strong communication and interpersonal skills for interaction with staff, students and the public.
• Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn new software.
• Experience with Special Education knowledge preferred.
• Must pass criminal background check.

Responsibilities

• Perform routine and advanced secretarial and clerical duties to support the front office and Principal/Administrator time.
• Handle telephone calls, mail, inquiries and route matters per policy.
• Maintain confidential files in manual and electronic formats.
• Assist with entering and maintaining student data in the SIS (PowerSchool).
• Support compliance reviews and district policies.
• Procure supplies and manage departmental purchases and budgets.

Skills

MS Office

Communication

Secretarial

Data entry

Education

High school diploma

Tools

PowerSchool

PowerSchool Special Education

Job description

Administrative Assistant - Empower U North

Kent Intermediate School District Empower U - North - Sparta, Michigan Open in Google Maps

This job is also posted in Kent Intermediate School District , and Kent ISD

Job Details

Job ID: 5920020
Application Deadline: Posted until filled
Posted: Sep 09, 2026 4:00 AM (UTC)

Starting Date: Sep 28, 2026

Job Description

POSITION DESCRIPTION

Title: Administrative Assistant - Empower U

Classification: Classified, Wage Grade IV

Reports to and

Evaluated By: Administrator - Empower U

Terms of

Employment: 215 day position subject to all rules and regulations covering classified personnel.

Positions

Supervised: None

BROAD STATEMENT OF RESPONSIBILITIES:

Performs routine and advanced secretarial, clerical, and administrative duties to assure efficient and effective operation of the front office and provide a positive impact on the provision of educational services.

DUTIES AND RESPONSIBILITIES:

• Performs standard and advanced secretarial and clerical duties for supervisor(s) including word processing and other computer operations; originating, editing, and proofing correspondence, reports, notices, recommendations, and other materials; administers matters generally routine in nature to conserve Principal/Administrator's time.
• Initiates, responds to and routes telephone calls; screens and routes incoming mail, publications and other materials; initiates and responds to routine and non-routine inquiries; resolves problems and refers questions with policy and procedure implications to Principal/Administrator.
• Provides positive public relations to callers/visitors; makes arrangements for visitors' comfort.
• Performs varied secretarial/clerical duties requiring knowledge of departmental and organizational policies and procedures dealing with area of responsibility.
• Establishes and maintains confidential files in manual and computerized modes.
• Purchases and maintains departmental supplies.
• Strong technology and software application skills to include use of Student Information Systems, i.e. PowerSchool and PowerSchool Special Education.
• Verifies program data for student count reports in the fall, spring and year end.
• Maintain awareness of and compliance with federal and state regulations regarding Special Education for state reporting.
• Ability to enter and maintain student data electronically. Experience with grade book, supply order, budgets, purchase orders, report cards, and attendance preferred.
• Assists Principal/Administrator during all phases of compliance reviews.
• Maintains all special education program records in compliance with state and federal guidelines and district policies.
• Maintains and prepare various forms, reports, files and records as requested
• Performs other secretarial and clerical tasks as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• High school graduate, plus minimum two (2) years experience in secretarial or related field, preferably in a Special Education environment; requires proven expertise in secretarial and administrative functions, including computer and online skills.
• High level of communication and interpersonal skills such as discretion, integrity and flexibility to interact effectively with administrators, peers, constituent districts, parents, students and the general public.
• Ability to read, comprehend, and transmit complicated and detailed instructions in order to plan and perform job duties.
• Ability to pay close attention to details; to organize, prioritize and work independently and co-operatively as well as schedule and produce work in a timely manner.
• Proficiency with a personal computer in a variety of software programs including Microsoft Office (Outlook, Word, Excel) with the ability to learn new technology, applications, and tools.
• Knowledge and experience in Special Education, preferred.
• Must pass criminal background check as required by School Safety Legislation.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Position Type: Full-Time

Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Dave Rogers , Asst. Superintendent HR
• 2930 Knapp St. NE
• Grand Rapids, Michigan 49525
• Phone: [phone]
• Email: [e-mail]