Administrative Assistant – Education & Operations

Compass Group USA; San Jose (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Training & Development

Retirement Plan

Discount Marketplace

Identity Protection

Pet Insurance

Voluntary Benefits

Commuter Benefits

Job summary

Compass Group USA is hiring an ADMIN ASSISTANT at San Jose State University. This full-time clerical role provides administrative support for food service programs and requires strong customer service and organization.

Responsibilities include handling phones, maintaining confidential files, assisting management, and processing vendor invoices and monthly reports. On-site position with competitive hourly pay.

Qualifications

• Previous experience preferred.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Job description

Compass Group USA is hiring an ADMIN ASSISTANT at San Jose State University. This full-time clerical role provides administrative support for food service programs and requires strong customer service and organization.

Responsibilities include handling phones, maintaining confidential files, assisting management, and processing vendor invoices and monthly reports. On-site position with competitive hourly pay.