Administrative Assistant: Scheduling, Travel & Events

Compass Group USA; San Jose (CA); On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Job summary

Compass Group USA, operating through Bon Appétit Management Company, invites applications for an Administrative Assistant in San Jose, CA. The role involves scheduling meetings, coordinating travel, ordering supplies, and supporting daily office operations in a fast-paced environment.

The position offers a Monday–Friday schedule (7:00 AM–3:30 PM) with a pay rate of $31.50 per hour and a comprehensive benefits package for both full-time and part-time staff.

Qualifications

• Three years of related administrative assistance experience in a fast-paced organization is required.

Responsibilities

• Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
• Assists in managing calendars and tracking PTO.
• Handles incoming calls and correspondence and responds independently as directed.
• Maintains office supply inventory and order supplies.
• Prepares memorandums outlining and explaining administrative procedures and policies.
• Arranges programs, events, or conferences including booking facilities and caterer as needed.
• Directs preparation of records such as agendas, notices, and minutes.
• Monitors company credit card transactions and prepares expense reports.
• Books travel plans and itineraries and compiles documents for travel-related meetings.
• Performs other duties as assigned.

Job description

Compass Group USA, operating through Bon Appétit Management Company, invites applications for an Administrative Assistant in San Jose, CA. The role involves scheduling meetings, coordinating travel, ordering supplies, and supporting daily office operations in a fast-paced environment.

The position offers a Monday–Friday schedule (7:00 AM–3:30 PM) with a pay rate of $31.50 per hour and a comprehensive benefits package for both full-time and part-time staff.