ADMINISTRATIVE OFFICER

County of San Luis Obispo; San Luis Obispo (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

County of San Luis Obispo is seeking an Administrative Officer to join the Finance team. This role supervises a small clerical accounting staff and the Accounts Receivables team, processing daily revenue deposits and delivering customer service for three water districts.

Ideal candidates will have strong communication, organization, and computer skills, with familiarity in Microsoft programs, Adobe, and electronic filing.

Qualifications

• A combination of education, training and experience as described in the posting.
• Bachelor’s degree in business/public administration, accounting or related field.
• Two years of experience in administrative/financial support roles or equivalent.

Responsibilities

• Supervise Accounts Receivables staff (two Senior Account Clerks) and clerical accounting team.
• Manage daily revenue deposits and customer service for three water districts.
• Lead Finance division initiatives and document management activities.
• Coordinate reports, document retention and electronic record organization.

Skills

Supervisory skills

Customer service

Communication

Interpersonal skills

Microsoft Office

Adobe

Record keeping

Report preparation

Electronic filing

Education

Bachelor's degree in business or public administration

Accounting degree/experience recommended

Tools

Microsoft Office

Adobe

Job description

The Department of Public Works is seeking an Administrative Officer to join our Finance team. This new position supports the administrative functions of the division in addition to supervising a small team of clerical accounting staff.

The successful candidate will provide direct supervision over the Department’s Accounts Receivables team consisting of two Senior Account Clerks. The teams’ work efforts include processing the daily revenue deposits for Public Works while also providing vital customer service for the department’s three residential water districts. Additionally, this person would lead Finance division initiatives including customer service interface, coordinating quarterly reports, document management, executing the document retention policy and organizing electronic records among other administrative duties.

The ideal candidate for this position will have effective communication and interpersonal skills, knowledge of modern office practices and procedures, experience with record keeping, report preparation and electronic filing methods. The successful candidate should have experience supervising or leading a team. Being familiar with basic accounting standards and financial transactions is desired, but not a requirement. Public Works is interested in someone who is self‑motivated, organized, and takes pride in continuous improvement. Experience in customer service is desired, as this role will be working with external customers. The successful candidate will need experience with Microsoft programs, Adobe, and the capacity to learn new software.

Education and Experience

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:
Possession of a bachelor’s degree from an accredited four‑year college or university in business or public administration, accounting, or a closely related field. In addition, two years of experience as an Administrative Services Coordinator or other progressively responsible paraprofessional experience in human resources, finance or accounting, or other administrative functions.

Licenses and Certificates

Certain positions within this classification may require driving. Positions that require driving as an essential job function will be communicated in the job posting. When driving is an essential function of the position, a valid California driver’s license will be required at the time of appointment and must be maintained throughout employment.

Other Specifications

Special Subclass Recruitment:
This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. The duties of a particular position within a multi‑position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi‑position class or a single‑position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have any questions regarding the duties or the working conditions of the position, please contact the Human Resources Department at 805.781.5959.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in‑depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [e-mail]. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full‑time and part‑time throughout the County.