Administrative & Finance Coordinator / Senior Administrative & Finance Coordinator

Water Otter Job Board; Beaumont (CA); Vor Ort; USD 75.000 - 96.000; Vollzeit

Benefits dieser Stelle

CalPERS retirement

Health coverage for employees and deps

Dental and vision plans

9/80 work schedule

Professional development support

Zusammenfassung

San Gorgonio Pass Water Agency is seeking an Administrative & Finance Coordinator (journey) or Senior Administrative & Finance Coordinator to support payroll, accounts payable/receivable, journal entries, budgeting, audits, and recordkeeping in Beaumont, CA. The role also assists with Board materials and meeting coordination.

The Senior level offers greater independence in payroll administration and more advanced budget support.

Qualifikationen

• Two years of administrative/accounting/payroll experience for journey level.
• Four years of accounting support, payroll, and related functions for Senior level.
• Associate degree or equivalent with accounting/finance coursework required; higher education may substitute for experience on a two-for-one basis.

Aufgaben

• Process payroll and maintain payroll records with accuracy.
• Review timesheets, leave balances, deductions, and payroll adjustments.
• Prepare and process bank deposits and journal entries.
• Enter accounting transactions into financial software systems.
• Assist with accounts payable and receivable and review invoices.
• Prepare budgets, monitoring, and reporting for governance bodies.
• Support Board materials, meetings, and records management.
• Maintain confidentiality of sensitive financial and personnel data.

Kenntnisse

Payroll processing

Accounts payable

Accounts receivable

Budget preparation

Financial recordkeeping

Auditing support

Confidentiality

Ausbildung

High school diploma

Associate degree or equivalent in accounting/finance

Tools

Financial software systems

Jobbeschreibung

Job Summary

San Gorgonio Pass Water Agency

Administrative & Finance Coordinator /Senior Administrative & Finance Coordinator

Beaumont, California | One Vacancy | Appointment Based on Qualifications

Bring your accounting and payroll skills to a small, collaborative team where every contribution matters. San Gorgonio Pass Water Agency (SGPWA) is seeking an organized, resourceful professional to support its financial operations, administrative services, and Board activities. This single vacancy may be filled at the journey or Senior level, depending on qualifications and experience.

The Opportunity

Working with the Chief Financial Officer and Executive Assistant/Clerk of the Board, you will support payroll processing, accounts payable and receivable, journal entries, financial records, budget preparation, audits, and accounting discrepancy resolution. You will also assist with Board materials, meeting coordination, records management, and related administrative activities. The Senior level carries greater independence, including payroll administration and more advanced accounting and budget support.

What You Bring

Strong accounting and payroll skills, accuracy, sound judgment, and the ability to organize work and the ability to prioritize assignments and follow through on commitments are especially valuable. We seek a dependable team member who communicates clearly, maintains confidentiality, takes initiative, and willingly supports colleagues. Candidates whose strongest experience is in accounting, payroll, and financial support are encouraged to apply; many administrative and Board-support processes can be learned.

Compensation and Benefits

Administrative & Finance Coordinator: $74,663–$95,984 annually DOQ
Senior Administrative & Finance Coordinator: $84,891–$108,941 annually DOQ

Benefits include CalPERS retirement, Agency-paid health coverage for employees and dependents, fully paid dental and vision plans, a 9/80 work schedule, and professional development support. See the recruitment brochure for complete details.

Job Description

The following duties are representative of both levels. Incumbents at the entry/journey level perform duties with greater supervision and less complexity, while incumbents at the Senior level perform the full range of duties independently and may be assigned lead responsibility for specialized functions.

Finance and Accounting Support

• Process payroll and maintain payroll records.
• Review timesheets, leave balances, deductions, and payroll adjustments.
• Prepare and process bank deposits.
• Enter accounting transactions into financial software systems.
• Assist with accounts payable and accounts receivable functions.
• Review invoices and supporting documentation.
• Prepare and maintain financial spreadsheets and records.
• Assist with budget preparation, monitoring, and reporting.
• Prepare journal entries and maintain supporting documentation.
• Compile financial data and prepare reports.
• Assist with annual audits and financial reporting requirements.
• Research and resolve accounting discrepancies.
• Assist with purchasing and vendor payment processing.li>
• Performs other duties as assigned.

Administrative and Clerk of the Board Support

• Assist with preparation and distribution of Board meeting materials.
• Maintain official Agency records and filing systems.
• Coordinate Board Member travel arrangements and reimbursements.
• Assist with legal notices, public notices, and required filings.
• Assist with Brown Act compliance activities.
• Scan, index, organize, and maintain electronic records.
• Prepare correspondence, reports, forms, agendas, and spreadsheets.
• Maintain calendars, schedules, and administrative records.
• Coordinate meetings, training sessions, and special events.
• Respond to inquiries from staff, Board Members, consultants, governmental agencies, and the public.
• Serve as backup support for Clerk of the Board functions.
• Operate office equipment and software applications.
• Maintain confidentiality of sensitive financial, personnel, and legal information.
• Perform related duties as assigned.

Additional Duties Performed Primarily at the Senior Level

• Independently administer payroll processing and related reporting requirements.
• Assist in preparation of the Agency's annual operating and capital budgets.
• Prepare increasingly complex financial and administrative reports.
• Serve as primary backup to the Executive Assistant/Clerk of the Board during absences.
• Coordinate Board agenda posting and meeting logistics.
• Assist with preparation and filing of regulatory and legal documents.
• Train lower-level administrative staff on financial and records management procedures.
• Recommend improvements to administrative and financial processes.

Qualifications

• Journey level: Two years of progressively responsible administrative, accounting, bookkeeping, payroll, records management, or related experience.
• Senior level: Four years of progressively responsible experience in accounting support, payroll administration, bookkeeping, financial recordkeeping, administrative services, Clerk of the Board support, or related functions.

Both levels require high school graduation or equivalent and an associate’s degree or equivalent college units (60 semester or 90 quarter units), with coursework in accounting, finance, business administration, public administration, or a related field. Additional qualifying experience may substitute for the required education on a two-for-one basis. A valid California Class C driver’s license with a satisfactory driving record is required. Public agency experience is highly desirable; governing board support experience is desirable for the Senior level.

San Gorgonio Pass Water Agency is an Equal Employment Opportunity/ADA Employer.

Additional Information

Please see full recruitment brochure: https://www.hrdpm.com/open-recruitments.html