Administrative Analyst I/II

El Dorado Irrigation District (CA); Placerville (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

El Dorado Irrigation District in Placerville, CA seeks an Administrative Analyst I/II to support the Office of the General Counsel and manage the contracting program. You will draft, review, and administer public works contracts and professional services agreements, and help oversee bid/proposal activities for projects essential to the District’s operations.

The role involves collaboration with engineering, operations, finance, and legal staff, ensuring compliance with applicable laws for a

Qualifications

• One year of professional analytical experience is desirable.
• Equivalent to a Bachelor’s degree in business or public administration, finance or a related field.
• Possession of, or ability to obtain, a valid California driver’s license at the time of appointment.

Responsibilities

• Draft, review, and administer public works construction contracts and professional services agreements.
• Assist in the development, management, and evaluation of bid and proposal processes.
• Coordinate with District staff, contractors, and consultants to ensure compliance with laws and regulations.

Skills

Analytical thinking

Contract knowledge

Communication

Public administration

Education

Bachelor's degree

Tools

MS Office

Job description

Help keep the District’s projects moving through the contracts that make them possible.

El Dorado Irrigation District is seeking an Administrative Analyst I/II to join the Office of the General Counsel and support the District’s contracting program. You’ll draft, review, and administer public works construction contracts and professional services agreements, and help manage the bid and proposal processes behind the projects that keep a full-service water utility running.

You’ll work with engineering, operations, finance, and legal staff, serve as a liaison between the District, contractors, and consultants, and support compliance with the laws and regulations that apply to a public agency. EID provides drinking water, wastewater, and recycled water, and operates a 21-megawatt hydroelectric project, four reservoirs and their dams, and miles of flumes, canals, siphons, and tunnels on the western slope of the Sierra Nevada. That variety means no two contracts are alike.

This is a flexibly staffed series, so you can start at the level that fits your experience and grow with the District. If you’re detail-oriented, enjoy turning complex requirements into clear agreements, and want to be part of a collaborative legal team, we want to hear from you.

The duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

• Performs complex administrative functions in support of one or more District programs; researches, reviews, analyzes, monitors and administers programs in compliance with District policy, statutory and legal requirements including compiling, completing and submitting necessary studies, reports, applications and/or other programmatic documentation.
• Investigates, analyzes, develops, and conducts special studies or projects as requested; prepares and presents technical reports of findings and recommendations. Researches applicable matters and developments, such as changes in legislation and the impacts on the District, best practices, compliance reporting, external funding opportunities, and administrative business practices in support of effective District operations.
• Provides professional, technical and administrative support to ensure compliance with regulations and contractual requirements as they relate to District operations, programs, assets, facilities, grants, reimbursements or other revenue sources or cost recovery avenues.
• Revises and develops fees; negotiates contracts; ensures compliance of department functions with pertinent laws, regulations, and ordinances; authorizes payments for various contracts. Reviews administrative practices and makes recommendations for improvements.
• Assists in the development of departmental policies and procedures; recommends goals and objectives. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities.
• Coordinates with various District personnel in monitoring and administering complex projects, programs, and functions, including the identification of external revenue sources from a variety of organizations.
• Drafts, reviews, and finalizes District public work construction contracts and professional services agreements including the preparation of specifications, conduct of pre-proposal/bid and proposal/bid processes, preparation of requests for qualifications, requests for proposals, and requests for bids; serves as liaison between District, contractors and consultants; signs Notices to Proceed.
• Represents the department at various meetings regarding department and division functions. Assists in the preparation and review of division and/or assigned department operating, multi-year, and capital improvement budgets.
• May plan, prioritize, and review the work of staff, develop schedules and methods to accomplish assignments, provide and coordinate staff training, and work with employees to correct deficiencies.
• Builds and maintains positive working relationships with co-workers, other District employees, and the public using principles of good customer service.
• Performs related duties as assigned.

Knowledge of:

Statistical methods of graphic presentation. Modern office procedures, methods, and computer equipment. Principles and procedures of financial record keeping and reporting. Technical report writing procedures. Research practices.

Skill/Ability to:

Learn the process and structure of the District and the assigned department. Learn applicable Federal, State, and local laws, codes and regulations. Identify, analyze, and resolve problems and issues, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Analyze facts and make sound recommendations. Work with and control sensitive, confidential information. Estimate and project revenues and expenditures. Plan, initiate, and complete work assignments with minimal direction. Use and operate a personal computer with a variety of business software. Establish and maintain effective working relationships with those contacted in the course of work. Ability to maintain regular and predictable attendance is a condition of employment, subject to applicable medical and disability leave laws. Communicate clearly and concisely, both orally and in writing. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 20 pounds or less.

Experience and Education:

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

One year of professional analytical experience is desirable.

Education:

Equivalent to a Bachelor’s degree from an accredited college or university in business or public administration, finance or a related field.

License and Certificate:

Possession of, or ability to obtain, a valid California driver’s license at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.