Administrative Assistant — Early Learning Center (In-Person)

Jcc-Greater-Boston-1; Newton (MA); On-site; USD 28,000 - 32,000; Part time

Benefits offered by this job

Free gym membership

Wellness discounts

Staff events

Job summary

JCC Greater Boston is seeking an Administrative Assistant to support the heart of the Early Learning Center, coordinating communications, records, and logistics with families, educators, and leadership. This part-time, on-site role helps keep front-office operations welcoming and efficient.

You will work closely with the Director and Operations Manager, maintain files, assist with licensing requirements, manage supplies, and respond to inquiries with professionalism.

Qualifications

• High school diploma required; some college coursework preferred.
• Minimum of two years in an administrative or office support role, ideally in a school or child-focused setting.
• Equivalent combination of education and experience may be substituted.
• Proficient in Microsoft Office; willing to learn internal systems (Kaymbu, Teams, Traction Rec).

Responsibilities

• Serve as a welcoming presence in the ELC office, greeting families, staff, and visitors warmly and professionally.
• Answer phones, emails, walkie communication and in-person inquiries, ensuring messages are directed promptly to the appropriate person.
• Support in maintaining accurate student and staff files in accordance with established protocols and licensing requirements.
• Monitor supply levels for the ELC kitchen, classrooms and ELC office. Coordinate ordering of materials, following established purchasing procedures.
• Provide courteous and professional assistance to families and educators with questions, forms, and general information.
• Participate in regular check-ins with the Operations Manager to stay informed and aligned with school priorities.
• Other duties as assigned.

Skills

Organization

Communication

Multitasking

Professionalism

Confidentiality

Teamwork

Education

High School Diploma or equivalent

Some college coursework preferred

Tools

Microsoft Office

Kaymbu

Teams

Traction Rec

Job description

JCC Greater Boston is seeking an Administrative Assistant to support the heart of the Early Learning Center, coordinating communications, records, and logistics with families, educators, and leadership. This part-time, on-site role helps keep front-office operations welcoming and efficient.

You will work closely with the Director and Operations Manager, maintain files, assist with licensing requirements, manage supplies, and respond to inquiries with professionalism.