Sales Support Administrator

Dobbs Equipment, LLC; Riverview (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Dobbs Equipment, LLC, based in Riverview, FL, is seeking an administrative professional to support the Sales Department with invoicing, cost analysis, and billing tasks. You will collaborate with branch personnel to expedite information throughout the sales process.

Ideal candidates have invoicing and billing experience, strong Microsoft Office skills, and the ability to handle high-volume transactions. This on-site role requires attention to detail, organization, and adherence to safety

Qualifications

• Invoicing experience in a high-volume environment.
• Billing experience with accuracy and timeliness.
• Accounting experience to support general ledger activities.
• Customer service experience when interacting with branch personnel.

Responsibilities

• Correctly settle, cost and invoice deals for assigned branches.
• Review deals for completeness and work with branch sales personnel on missing items.
• Review equipment costs and sale price for accuracy in all sales documents.
• Purchase Equipment extended warranty.
• Create Rental Payoff for RPO conversions.
• Posting of accruals for cost of goods sold prior to invoicing (costing).
• Input PM/TM&R data into PowerBi report (TM&R Tool).
• Provide month-end volumes and general support during absences.
• Review John Deere Sales Center (JDSC) for assigned branches and fix pending items.
• Create Proforma documents as needed.
• Reconcile cost adjustment entries posted to general ledger.
• Adhere to safety policies of Dobbs Equipment and clients.
• Following safety policies is a condition of employment.

Skills

Invoicing experience

Billing experience

Accounting experience

Customer Service experience

Education

High school diploma

Tools

Microsoft Office

Job description

Summary Of Primary Functions

This position handles administrative support and invoicing within the Sales Department. This position interacts with branch personnel and others as needed to expedite information as required in the sales process. This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.

Summary Of Primary Functions

This position handles administrative support and invoicing within the Sales Department. This position interacts with branch personnel and others as needed to expedite information as required in the sales process. This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.

Essential Functions and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)

• Correctly settle, cost and invoice deals for assigned branches
• Review deals for completeness and work with branch sales personnel on any missing items
• Review Equipment costs and sale price for accuracy in all sales documents (quote, PO, finance documents, recap/cost worksheet, JDProtect, etc)
• Purchase Equipment extended warranty
• Create Rental Payoff for RPO conversions
• Posting of accruals for cost of goods sold prior to invoicing (costing)
• Input PM/TM&R data into product support PowerBi report (TM&R Tool)
• Provides assistance for month-end volumes and general support during absences
• Review John Deere Sales Center (JDSC) for assigned branches and take necessary action to correct pending items
• Create Proforma documents as needed
• Reconcile cost adjustment entries posted to general ledger
• All employees are expected to adhere to the safety policies of Dobbs Equipment and the clients for whom we work.
• Following the safety policies of Dobbs is a condition of employment and is everyone’s responsibility.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Invoicing experience
• Billing experience
• Accounting experience
• Customer Service experience

Education, Skill, And/or Experience Requirements

• High school diploma required.
• 1 or more years’ experience in a high-volume billing environment preferably involving heavy equipment.
• Organization skills must be highly developed.
• Computer skills need to be broad based and proficient.
• Expert knowledge of Microsoft Office tools a must.
• Cost accounting experience is preferred.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. The noise level in the work environment is usually quiet.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to:

• stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to work on-site, full-time
• Must be able to lift 25 pounds unassisted at times
• Overnight travel may be required

We’re an Equal Employment Opportunity and Aff…

Dobbs Equipment is an Equal Employment Opportunity (EEO) and Aff… employer. We are committed to providing an environment free of discrimination, harassment, and retaliation both for our employees and applicants. We make all employment related decisions on the basis of an individual’s qualifications and job performance. We recruit, hire, promote, train, transfer, and make compensation decisions without regard to race, religion, color, creed, national origin, ancestry or citizenship status, sex, sexual orientation, gender, genetic information, marital status, pregnancy status, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Notice to Applicants

We participate in E-Verify in the United States.

Drug Free and Alcohol-Free Workplace Notice.

Dobbs Equipment is an Equal Opportunity and At-Will Employer.