Administrative Assistant - Dow Jones Technology

Dow Jones & Co.; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

Retirement plans

Insurance plans

Wellness resources

Education benefits

Family care benefits

Commuter transit program

Subscription discounts

Employee referral program

Financial health programs

Cybersecurity protection

Job summary

Dow Jones Technology is seeking an Administrative Assistant to support senior leaders, manage complex calendars, coordinate international travel, and drive strategic initiatives. You will oversee executive communications, travel logistics, and expense management while coordinating milestones and events across multiple teams.

The role emphasizes process improvement, change initiatives, and the ability to navigate a matrixed, global organization with a proactive, ownership-driven mindset.

Qualifications

• Experience combining senior-level executive support and project management across cross-functional, globally distributed teams.
• Ability to track initiatives, follow up with stakeholders, and organize complex events.
• Excellent professional writing for tone, clarity, and authority.
• Interest in learning business rhythms of a matrixed, global org with a proactive mindset.
• Bias toward action and strong ownership with sound judgment.

Responsibilities

• Provide Advanced Administrative & Executive Support with complex calendars and travel planning.
• Draft professional communications and manage executive reporting.
• Coordinate end-to-end travel and oversee expense management.
• Drive project milestones, event coordination, and executive briefings.
• Support culture initiatives and change programs within multiple business units.
• Monitor and improve department-wide processes and systems.

Skills

Executive support

Project management

Stakeholder management

Executive writing

Cross-functional teams

Time zone coordination

Process improvement

Education

Bachelor's degree or equivalent

Tools

Google Sheets

Jira

Smartsheet

Job description

Dow Jones & Co.

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Dow Jones, Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

EEO/AA/M/F/Disabled/Vets.

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line.

NYC - 1211 Ave of the Americas

Full time

Job_Req_55352

Job Description

About the Team

Our Technology team drives the evolution of our Technology, Engineering, Data, Product and User Experience functions. With a keen focus on delivering cutting-edge solutions, we shape the digital landscape for our customers, readers and users. From revolutionizing visuals to optimizing tools and harnessing the power of data, mobile, video and social platforms, our team is committed to providing a seamless and immersive experience across all touchpoints. Collaborating closely with our newsrooms and strategic partners, we spearhead the development of groundbreaking products and technologies.

About the Role

As the Administrative Assistant for Dow Jones Technology, you will support a range of strategic planning and initiatives across the organization. You will move beyond foundational administrative support to actively drive project execution, coordinate strategic initiatives, manage processes, and ensure the smooth operation of the executive office. In this role, you will manage complex schedules, oversee daily operations, and take ownership of project milestones, event coordination, and executive briefings. You will have an integral role in driving change, adapting new processes, and fostering culture growth across a variety of business units. You will report to the Chief of Staff - Dow Jones Technology.

You Will

• Provide Advanced Administrative & Executive Support
  • Manage complex, dynamic calendars for the Chief of Staff, Product Management, and Design + Research leaders, resolving conflicts proactively across a globally distributed team
  • Coordinate end-to-end domestic and international travel and oversee expense management
  • Draft clear, concise, and professional executive communications, ensuring tone, clarity, precision, and authority
  • Build trust and rapport across the Technology team and other organizational stakeholders through reliability and professional diplomacy
  • Provide solutions-oriented support by proactively resolving issues and anticipating the needs of the executive office
• Manage Projects & Strategic Coordination
  • Project Tracking: Plan, execute, and monitor the progress of departmental projects, ensuring milestones, deadlines, and strategic goals are met
  • Process Improvement: Support operational excellence by identifying bottlenecks, streamlining tasks, and owning recurring processes to improve department-wide efficiency
  • Event & Meeting Facilitation: Organize and drive the agenda for staff meetings, town halls, offsites, and executive briefings. Capture actionable notes and follow up on project deliverables
  • Culture & Change Initiatives: Assist with and drive execution of cultural initiatives such as hackathons, team building, and onboarding programs to enhance the overall team experience and steer change management

You Have

• Experience combining senior-level executive support and project management, ideally within cross-functional, internationally distributed teams across multiple time zones
• Strong capability to track initiatives, manage stakeholder follow-ups, and organize complex events; familiarity with project tracking tools (e.g., Google Sheets, Jira, Smartsheet) is a plus
• Exceptional executive writing skills, including a native ability to draft and edit professional messaging for tone, clarity, precision, and authority
• Deep interest in learning the "players" and business rhythms of a matrixed, global organization, with a proactive, solutions-oriented mindset
• A bias toward action, a strong sense of ownership, and the judgment to know when to escape and when to solve quietly
• Bachelor's Degree -OR- Equivalent Work Experience

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Insurance Plans
• Lifestyle Programs & Wellness Resources
• Education Benefits
• Family Care Benefits & Caregiving Support
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program
• Financial Health Programs
• Cybersecurity Protection

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area: Dow Jones - Technology

Job Category: Administration, Facilities & Secretarial

Union Status: Non-Union role

Base Pay Range: $70,000 - $90,000

We're committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate's experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

About_Us

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

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