Executive Assistant

Dow Jones; New York (NY); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Education Benefits

Paid Maternity and Paternity Leave

Commuter Transit Program

Job summary

Dow Jones is seeking an Executive Assistant to support the Chief People Officer in New York City. The role requires five days in the office, handling calendars, travel, and leadership meeting logistics while ensuring a seamless operation for the People team.

You will work closely with the Chief of Staff and the People Leadership Team, organizing events, managing confidential information, and delivering an outstanding executive experience daily.

Qualifications

• Experience using Google Suite and Google Drive.
• 5+ years experience in the administrative assistant field, supporting C-suite executives.
• Strong critical thinking skills with the ability to anticipate needs and solve problems proactively.
• Knowledgeable about company policy and procedures, department and personnel information.

Responsibilities

• Manage complex calendars and global travel arrangements.
• Coordinate meetings and events for the Chief People Officer and leadership team.
• Prepare materials and pre-reads for meetings, ensuring confidentiality.
• Support travel arrangements and incidentals, and troubleshoot video/teleconference issues.
• Maintain confidential files and organize the People Team workspace.
• Assist with onboarding and coordination of team events and internal communications.

Skills

Google Suite

C-suite support

Discretion

Calendar management

Travel planning

Tools

Google Drive

Job description

About The Role

We're looking for an exceptional Executive Assistant to support the Dow Jones Chief People Officer (CPO). This is an exciting opportunity to be at the center of a dynamic, global People organization, partnering with senior leaders to keep priorities moving and ensuring the team operates seamlessly every day.

Using a high degree of judgment, discretion, and initiative, you'll manage complex calendars, coordinate global meetings and travel, organize leadership meetings and events, prepare materials, and help bring People Team and culture initiatives to life. You'll play a key role in creating an exceptional experience for leaders, employees, and guests while keeping operations running smoothly behind the scenes.

No two days are the same, so we're looking for someone who thrives in a fast-paced environment, anticipates needs before they arise, enjoys bringing people together, and takes pride in delivering an outstanding experience in every interaction.

In addition to supporting the Chief People Officer, this role will also provide support to the Chief of Staff and the People Leadership Team (PLT) as needed.

You Will

• Report to the Chief of Staff.
• Be based in our New York City office. This role requires five days per week in the office.
• Maintain the calendar for the CPO, while being attentive to priorities and use of the executive's time. The calendar is managed with a two to three week view.
• Ensure that proper preparation, materials and files are available for each day's meetings and events.
• Schedule meetings at Dow Jones New York and worldwide offices, to include all off-sites that the executive attends.
• Arrange video conferences/teleconferences. When the CPO is dialing into a video conference, the EA is available in case there are technical issues that need troubleshooting or coordination with the NewsTech team.
• Coordinate catering needs.
• Prepare daily pre-read and meeting material.
• Plan domestic and global travel. Arrange flights, rail service, hotel, and car service reservations. Prepare a detailed travel itinerary before each trip.
• Maintain confidential files, including competitive and strategic planning information on the CPO's shared folder.
• Understand the executive's priorities to anticipate deliverables and follow up.
• Review incoming correspondence and draft or send responses.
• Provide information and ensure that inquiries are routed and responded to.
• Prepare and file travel and entertainment expenses.
• Order and maintain inventory of office supplies and subscriptions.
• Track expenses and ensure departmental bills are being paid and on budget.
• Bind meeting materials and copy or print documents.
• Support the CPO with iPad, iPhone or Computer issues.
• Organize team and office events.
• Maintain and keep the People Team area clean and organized.

You Have

• Experience using different functions within Google Suite and Google drive.
• 5+ years experience in the administrative assistant field, supporting C-suite executives.
• Strong critical thinking skills with the ability to anticipate needs and solve problems proactively.
• Knowledgeable about company policy and procedures, department and personnel and of the information industry in general.
• Customer-focused (internal and external) - liaises with staff and clients of all levels.
• The ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
• Experience maintaining confidential information with great judgment and discretion.
• Ability to manage multiple projects and people simultaneously.
• Positive, problem solving attitude.
• Team-oriented, ability to bring people together and organize/plan events.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area: Dow Jones - People

Job Category: Administration, Facilities & Secretarial

Union Status

Non-Union role

Base Pay Range: $110,000 - $140,000

We're committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally.

It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).