Administrative Assistant/ Document Controls Specialist

KEITH; Fort Lauderdale (FL); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on Day 1

Paid Parental leave

Life Insurance

PTO, Holidays, and more!

Job summary

A dynamic wireless services company in Fort Lauderdale is seeking an Administrative Assistant/ Document Controls Specialist. The role involves performing various administrative duties, reviewing financial documentation, and maintaining confidentiality. The ideal candidate will have at least two years of experience, strong computer skills, and the ability to handle multiple tasks while paying attention to detail. Competitive benefits include paid medical, dental, vision, and 401K contributions.

Qualifications

• At least two years of experience in a fast-paced environment.
• Ability to handle multiple tasks effectively.

Responsibilities

• Perform clerical and administrative duties including correspondence.
• Review financial documentation for accuracy.
• Prepare and distribute meeting agendas and minutes.
• Maintain confidentiality of all matters.

Skills

Positive attitude

Team player

Computer skills (Microsoft Office)

Good communication skills

Professional telephone manner

Attention to detail

Reliability and punctuality

Discretion and good judgment

Job description

Administrative Assistant/ Document Controls Specialist

Location: Fort Lauderdale, FL

KEITH is looking for a Administrative Assistant/ Document Controls Specialist to join our team in Fort Lauderdale, FL. We are looking for positive individuals to fit our energetic culture.

Responsibilities

• Performs a wide variety of clerical and administrative duties including creating and addressing correspondence to include email, memos, letters, notifications, reports, meeting agendas, meeting minutes, and forms
• Reviews financial documentation (i.e.; purchase orders, invoices, etc.) to ensure accuracy, performs internal checks and balances; provides documentation for audit purposes
• Follows-up on a variety of special assignments, projects, and related matters in order to ensure assignments, projects, tasks are completed in a timely manner and/or by established deadline
• Prepares documents/agendas for project meetings, takes and distributes meeting minutes
• Performs related work as assigned by direct report
• Maintains confidentiality of all client, partner, personnel and research matters
• Ability to work independently and willingness to learn

Qualifications

• Must have a positive attitude and be a team player
• Must have at least two years of experience in a fast-paced environment
• Must be proficient in computer skills, such as Microsoft Office (Word, Excel, Outlook)
• Must have good communication skills, both written and verbal, to effectively communicate with all clients and employees
• Must have professional telephone manner
• Ability to handle multiple tasks, while maintaining attention to detail
• Extremely reliable and punctual
• Must use discretion and have good judgment
• Must be able to pass a drug and background screening

Benefits

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Sales, General Business, and Education
• Industries: Wireless Services, Telecommunications, and Communications Equipment Manufacturing

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