Administrative Assistant Diversity, Equity, and Inclusivity

dickinson; Carlisle (Cumberland County); On-site; USD 40,000 - 60,000; Full time

Job summary

Dickinson College in Carlisle seeks an Administrative Associate for Equity/Inclusivity within the Women's and Gender Resource Center to support office operations and related campus units.

You'll handle calendar management, travel arrangements, document preparation, and maintain confidential files while coordinating with the Popel Shaw Center for Race and Ethnicity and LGBTQ Services. A detail-oriented, proactive approach is essential.

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• 1–3 years of administrative experience.
• Valid driver's license preferred.

Responsibilities

• Maintain department files, records, and confidential materials.
• Provide office operations support: calls, calendar, meetings.
• Update and manage databases, software, and spreadsheets.
• Prepare letters, forms, agendas, and documentation.
• Monitor expenditures and perform basic budget analysis.
• Arrange travel reservations and prepare background materials.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or GED

Bachelor's degree, preferred

Tools

Microsoft Office Suite

Database software

Job description

About Dickinson

Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a "most livable city" by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away.

Dickinson College offers full-time employees a broad range of benefits, including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee's base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee's retirement plan is immediately and fully vested in the employee.

Below you will find the details for the position, including any supplementary documentation and questions you should review before applying for the opening.

Position Department

Women's and Gender Resource Center

Position Details

Position Summary

Under the supervision of the Director of the Women's Gender Resource Center, the Administrative Associate for Equity/Inclusivity will perform varied advanced secretarial and administrative work for the Office. This includes providing support for the Women's and Gender Resource Center, the Popel Shaw Center for Race and Ethnicity, the Office of LGBTQ Services, and student workers. This position may have contact with high-level administrative offices and other campus departments and must be able to respond as appropriate.

Essential Functions

• Interpret and explain established policies and procedures in response to inquiries from a variety of sources. 5%
• Summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within the scope of position. 5%
• Maintains department files, record-keeping systems, and confidential materials. 25%
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conference, seminars, and special events, maintaining supervisor's calendar. 10%
• Utilizes, maintains and updates databases, software applications, and spreadsheets. 20%
• Generate letters, forms, reports, mailings, requests, faxes, credit card statements, office procedures, etc. 5%
• Prepares minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function. 5%
• Monitors and updates inventory, time, budget, payroll, and account records for office, monitors expenditures and performs simple analysis on accounts, authorizes and/or approves payments within established guidelines. 25%

Other Duties and Responsibilities

• Arranges necessary travel reservations and itineraries.
• Anticipates, and prepares background materials needed.
• Implements new policies, procedures, practices impacted by decisions made by directors at meetings and/or conferences.
• Coordinates student assistants including training, payroll, etc. departmental and student development staff.
• Other duties as determined or assigned.

Supervision

Not responsible for supervising others.

Education/Requirements

• High school diploma or GED, required.
• Bachelor's degree, preferred.
• Additional years of directly-related office experience may substitute some education.
• Valid driver's license, preferred.

Experience

1 to 3 years of relevant experience.

Independence of Action

Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures, and may set priorities and organizes work within general guidelines established by supervisor/manager.

Work Environment

Office environment/no specific or unusual physical or environmental demands.

Equipment/Tools Used

• Standard office equipment including computer, copier/printer, etc.
• Microsoft Office Suite.

EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons.