Administrative Assistant Diversity, Equity, and Inclusivity

DC101 Dickinson College; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Flexible spending accounts

Generous time off

Parental leave

Homebuyer assistance

Tuition benefits

Retirement plan

Job summary

Dickinson College seeks an Administrative Associate for Equity/Inclusivity to support the Women’s and Gender Resource Center and related offices. You will manage administration, scheduling, and communications to ensure smooth operations while safeguarding confidential information.

You will collaborate with student workers and other departments, requiring discretion, organizational skills, and strong communication. The role reports to the Director and supports campus diversity initiatives.

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• 1–3 years of relevant office experience.
• Experience supporting multiple departments and student workers.
• Strong written and verbal communication; confidentiality is essential.

Responsibilities

• Maintain department files and confidential materials.
• Screen calls, greet visitors, schedule meetings and events.
• Update databases, software applications, and spreadsheets.
• Prepare letters, forms, reports, and correspondence.
• Monitor budget, time, payroll, and account records.

Education

High school diploma or GED

Bachelor's degree (preferred)

1–3 years of office experience

Strong verbal and written communication

Ability to handle confidential information

Tools

Microsoft Office Suite

Databases and spreadsheets

Job description

About Dickinson Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a \"most livable city\" by Forbes and is minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away. Dickinson College offers full-time employees a broad range of benefits, including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24.

Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee.

Below you will find the details for the position, including any supplementary documentation and questions you should review before applying for the opening.

Position Department Women's and Gender Resource Center Position Details

Position Summary

Under the supervision of the Director of the Women’s Gender Resource Center, the Administrative Associate for Equity/Inclusivity will perform varied advanced secretarial and administrative work for the Office. This includes providing support for the Women’s and Gender Resource Center, the Popel Shaw Center for Race and Ethnicity, the Office of LGBTQ Services, and student workers. This position may have contact with high-level administrative offices and other campus departments and must be able to respond as appropriate.

Essential Functions

• Interpret and explain established policies and procedures in response to inquiries from a variety of sources. 5%
• Summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within the scope of position. 5%
• Maintains department files, record-keeping systems, and confidential materials. 25%
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conference, seminars, and special events, maintaining supervisor’s calendar. 10%
• Utilizes, maintains and updates databases, software applications, and spreadsheets. 20%
• Generate letters, forms, reports, mailings, requests, faxes, credit card statements, office procedures, etc. 5%
• Prepares minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function. 5%
• Monitors and updates inventory, time, budget, payroll, and account records for office, monitors expenditures and performs simple analysis on accounts, authorizes and/or approves payments within established guidelines. 25%

Other Duties and Responsibilities

• Arranges necessary travel reservations and itineraries.
• Anticipates, and prepares background materials needed.
• Implements new policies, procedures, practices impacted by decisions made by directors at meetings and/or conferences.
• Coordinates student assistants including training, payroll, etc. departmental and student development staff.
• Other duties as determined or assigned.

Supervision

Not responsible for supervising others.

Education/Requirements

High school diploma or GED, required. Bachelor's degree, preferred. Additional years of directly-related office experience may substitute some education. Valid driver's license, preferred. Experience 1 to 3 years of relevant experience.

Independence of Action

Work progress is monitored by supervisor/manager; incumbent follows precedents and procedures, and may set priorities and organizes work within general guidelines established by supervisor/manager.

Work Environment

Office environment/no specific or unusual physical or environmental demands.

Equipment/Tools Used

Standard office equipment including computer, copier/printer, etc. Microsoft Office Suite.

EEO/Diversity Statement

The College is committed to building a representative and diverse faculty, staff, and student body. We encourage applications from all qualified persons. Dickinson College is a premier four-year residential liberal arts institution chartered in 1783 and widely recognized as a leader in global and sustainability education. Dickinson College is located in Carlisle, named a \"most livable city\" by Forbes and minutes from the state capital of Harrisburg. The campus is connected to a vibrant downtown that offers eclectic dining, shopping and entertainment options. Within a two-hour drive are Philadelphia, Baltimore and Washington, D.C.; New York City is three hours away. We invite you to take a virtual tour of our campus and explore our Careers at Dickinson College video. Dickinson College offers full time employees a broad range of Benefits including a comprehensive medical insurance plan, life insurance, flexible spending accounts, generous time off, parental leave, homebuyer assistance, and tuition benefits for eligible employees and dependent children under the age of 24. Upon eligibility, the College contributes 8% of an employee’s base salary to a retirement account with an additional .5% matching contribution; all money paid by the college into the employee’s retirement plan is immediately and fully vested in the employee. Dickinson welcomes those who are seeking to be part of an intellectual and social community that values justice, free inquiry, diversity, and equal opportunity. It is a fundamental policy of the college to respect pluralism, civility and mutual understanding within its community. The college does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, gender identity or expression, sexual orientation or any other protected class. We encourage applications from all qualified persons. Individuals with disablities who require an accommodation to complete the employment process should contact Human Resource Services at [phone], [e-mail] or by visiting our offices Monday through Friday from 8:30 a.m. to 4:30 p.m. (ET).

Employees must complete the Form I-9 to document verification of their identity and employment authorization.

Employment with Dickinson College is contingent upon satisfactory completion of a background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dickinson College to ensure a safe learning and work environment for our students, staff, and faculty. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Federal legislation requires institutions of higher education to inform prospective members of our community about its most recent crime/incident statistics, crime prevention and security programs and activities, policies concerning the reporting of crime, and related information in accordance with the Campus Security Act, commonly referred to as the Clery Act. You can obtain this information by contacting the Department of Public Safety, Dickinson College, 400 W. North St - Rear, Carlisle, PA 17013 or call (717)-245-1349.