Administrative Assistant Director

City of New York; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States. FDNY seeks an Administrative Assistant Director for the Bureau of Health Services (BHS) to oversee daily bureau operations, focusing on staff administration, procurement, compliance, and recruitment processes.

This role coordinates with BHS Nursing Directors, Claims Directors, IT, HR, and other stakeholders, and leads procurement for the entire bureau, including WTC Program purchases, bid

Qualifications

• A bachelor's degree and two years of clerical/administrative experience, with one year in a supervisory capacity.
• An associate degree and three years of clerical/administrative experience including one year of supervisory experience.
• A high school diploma and four years of clerical/administrative experience including one year of supervisory experience.
• Education/experience equivalent with required one year of supervisory experience.

Responsibilities

• Oversee daily bureau operations with a focus on staff administration, procurement, and compliance.
• Prepare procurement documentation for World Trade Center (WTC) Program purchases and review bids.
• Select the lowest bidder and prepare award recommendations.

Skills

Staff administration

Procurement

Compliance

Recruitment

Hiring

Onboarding

Staff supervision

Education

Bachelor's degree

Associate degree

High school diploma

Education/experience equivalent

Job description

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property, and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department of the City of New York seeks an Administrative Assistant Director for the Bureau of Health Services (BHS). Reporting directly to the Administrative Director, the Administrative Assistant Director supports the oversight of daily bureau operations, with a focus on staff administration, procurement, compliance, candidate processing, and technology systems. The Administrative Assistant Director works closely with BHS Nursing Directors, Claims Directors, the BHS-BET Information Technology (IT) group, Human Resources, and other Department stakeholders. The candidate will be solely responsible for procurement for the entire bureau, including preparing required procurement documentation for World Trade Center (WTC) Program purchases, reviewing bids, selecting the lowest bidder, and preparing award recommendations. The candidate will monitor the delivery of goods and services, resolve related issues, prepare periodic procurement status reports for WTC Program Directors, and serve as the primary liaison between the WTC Program, Fiscal, other FDNY units, and designated vendors. The Administrative Assistant Director will help coordinate daily BHS operations and work with the Candidate Investigation Division (CID) to ensure that candidate medical examinations, evaluations, and dispositions are completed accurately, in compliance with applicable requirements, and within established timelines. The candidate will also support recruitment, hiring, onboarding, training, supervision, performance management, and annual staff evaluations. The Administrative Assistant Director will coordinate with other bureaus to align candidate qualification requirements, hiring timelines, medical examinations, and related processes.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.