Facility Manager Assistant

SmartRecruiters, Inc.; New York (NY); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Public sector defined benefit pension

Work From Home Policy (up to two days)

Worksite Wellness Program

Job summary

New York City Department of Health and Mental Hygiene (NYC Health Department) seeks a Clerical Support to join the Bureau of Operations, driving daily facility operations across district health centers in NYC. The role emphasizes reporting, inspections coordination, voter registration activities, and effective communication with program staff and community groups.

The position requires relevant clerical experience and supervisory exposure, with opportunities for training and growth within a

Qualifications

• A baccalaureate degree and three years of satisfactory full-time clerical/administrative experience, plus one year in supervisor role.
• Alternatively, an associate degree and four years of relevant clerical/administrative experience with supervisory duties.
• Or a four-year high school diploma and five years of progressive clerical/administrative experience including supervisory experience.

Responsibilities

• Prepare daily facility reports for the Facility Manager and ensure corrective actions are taken.
• Liaise with Facility Manager and assist in walkthroughs for facility inspections.
• Monitor voter registration forms and public distribution.
• Prepare and submit PASSPort Orders.
• Coordinate with custodial team to maintain equipment and supplies on site.
• Oversee and follow up on Facility Service Requests.
• Respond to complaints to ensure program staff and patient satisfaction.
• Assist in Safety & Health training for custodial staff.
• Coordinate program needs in District Health Centers.
• Provide outreach information to community groups and visitors.

Education

Baccalaureate degree

Associate degree or 60 semester credits

High school diploma or equivalent with experience

Job description

• Job Category: Administration & Human Resources
• Salary Band: $30+
• Compensation: USD 29.21 - USD 42.79

Job Description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

Division/Program Summary:

The Bureau oversees district health centers across New York City’s five boroughs, ensuring seamless daily operations. District Operations Custodial staff manages cleaning, maintenance, and building needs while ensuring all facilities comply with state regulations and standards. Their efforts promote a safe and efficient environment for staff and the public.

The New York City Department of Health and Mental Hygiene (DOHMH), a recognized leader and innovator in public health and mental hygiene services, seeks a dynamic Clerical Support to join its challenging, fast-paced Bureau of Operations. The Bureau of Operations provides infrastructure and general business services to the agency, to support effective and efficient delivery of public health services. The Bureau of Operations values and encourages enthusiastic individuals devoted to excellence.

Job Duties and Responsibilities:

• The Clerical staff - Prepares draft daily facility reports for Facility Manager, and ensure corrective actions are taken.
• Liaison with Facility Manager and assist in walkthroughs for facility inspections at District Health Centers.
• Monitoring Voter registration forms & Public Distribution.
• Prepare and submits PASSPort Orders.
• Works with the custodial team to ensure equipment are maintained and adequate supplies are on site.
• Oversee, follow-up and submit Facility Service Requests.
• Respond to complaints on behalf of the Facility Manager to ensure satisfaction of program staff and patients.
• Assist in Safety & Health training- for Custodial Staff.
• Facilitating complaints received from the surrounding communities as it pertains to the district health centers.
• Coordinated program needs in the District Health Centers.
• Provide outreach information to Community Groups and visitors to the building.
• Assist the Facility Manager with meeting planner schedule internal and external meetings for the Program staff and Community Groups at all thee assign facilities.
• Respond to questions from the community and direct calls to appropriate programs.
• Assist with the distribution and tracking of voter registration forms.
• Represent the Facility Manager at monthly planning meeting with the Program staff; ensure that service request and correspondence flow freely between Program staff and Operations staff.
• Update all report monthly and annually including Standard Operating Procedures Emergency Evacuation Plans Operations Contact List for District Health Centers.
• Work with Facility Manager regarding renovations, and space allotment in the facilities.

Why you should work for us:

• Benefits: City employees are entitled to unmatched benefits such as:
  • a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
  • additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
  • a public sector defined benefit pension plan with steady monthly payments in retirement.
  • a tax-deferred savings program and
  • a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [e-mail] or 347-396-6549.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.