Administrative Assistant Director

FIRE DEPARTMENT; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Fire Department of the City of New York (FDNY) seeks an Administrative Assistant Director for the Bureau of Health Services to oversee daily operations, staff administration, procurement, compliance, and IT systems. The role coordinates with Nursing Directors, Claims Directors, CID, HR, and other units to ensure timely processes and accurate evaluations.

NYC residency is generally required; the department promotes equal opportunity and a diverse workforce while emphasizing strong leadership and

Qualifications

• Bachelor's degree plus 2+ years in clerical/administrative work or supervisory role.
• Associate degree plus 3 years of relevant experience with supervisory exposure.
• High school diploma plus 4 years of relevant experience including supervisory responsibility.
• Equivalency of education/experience with required supervisory experience accepted.

Skills

Procurement

Compliance

IT knowledge

Administrative leadership

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma + 4 years experience

Education/experience equivalency with supervisory role

Job description

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property, and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values.

The Fire Department of the City of New York seeks an Administrative Assistant Director for the Bureau of Health Services (BHS). Reporting directly to the Administrative Director, the Administrative Assistant Director supports the oversight of daily bureau operations, with a focus on staff administration, procurement, compliance, candidate processing, and technology systems. The Administrative Assistant Director works closely with BHS Nursing Directors, Claims Directors, the BHS-BET Information Technology (IT) group, Human Resources, and other Department stakeholders. The candidate will be solely responsible for procurement for the entire bureau, including preparing required procurement documentation for World Trade Center (WTC) Program purchases, reviewing bids, selecting the lowest bidder, and preparing award recommendations. The candidate will monitor the delivery of goods and services, resolve related issues, prepare periodic procurement status reports for WTC Program Directors, and serve as the primary liaison between the WTC Program, Fiscal, other FDNY units, and designated vendors. The Administrative Assistant Director will help coordinate daily BHS operations and work with the Candidate Investigation Division (CID) to ensure that candidate medical examinations, evaluations, and dispositions are completed accurately, in compliance with applicable requirements, and within established timelines. The candidate will also support recruitment, hiring, onboarding, training, supervision, performance management, and annual staff evaluations. The Administrative Assistant Director will coordinate with other bureaus to align candidate qualification requirements, hiring timelines, medical examinations, and related processes.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

The successful candidate will combine strong administrative leadership with a working knowledge of procurement, compliance and IT as it applies to an occupational health operation.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.