Administrative Assistant | Data, Scheduling & AP Support

Valmont Industries, Inc.; Claremore (OK); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Healthcare benefits

401k with company match

Paid time off

Tuition reimbursement

Job summary

Valmont Industries, Inc. in Claremore, OK is seeking an Administrative Assistant to handle day-to-day site leadership support, prepare reports, schedule meetings, arrange travel, order supplies, answer phones, and assist Accounts Payable.

The role also involves data gathering, record-keeping, and generating presentations using Word, Excel, PowerPoint and Publisher. The ideal candidate will have a High School diploma with 4+ years of experience or an Associate degree, strong Microsoft Office

Qualifications

• High School diploma and 4+ years of work/educational experience or Associates Degree
• Proficient with Microsoft Suite Products (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize, organize and balance work needs and deadlines of multiple groups
• Detail oriented with excellent organizational skills
• Excellent communication skills, both written and verbal
• Must be able to interact with employees at all levels of the organization
• Demonstrates credibility and integrity, sound judgment and the ability to keep confidential information
• Must be able to work without supervisory oversight and on teams as needed
• Demonstrates a passion for the business, its products and its customers
• Ability to deliver results
• Demonstrates continuous improvement efforts and actively looks for ways to reduce waste

Responsibilities

• Driver Check-In & Yard Flow: monitor Live Load aging and coordinate with carriers
• Camera & Digital Records: maintain Live Load camera system and file footage
• Document Processing & Auditing: assemble BOL packets and route docs
• Gather data from multiple sources and compile reports for management
• Prepare reports and presentations using Word, Excel, PowerPoint and Publisher
• Answer messages and manage correspondence for site leadership
• Maintain calendars and coordinate meetings and travel
• Schedule meetings for senior leadership and coordinate joint meetings
• Liaise with vendors and manage office supplies
• Accounts Payable support and basic data analysis
• Other administrative and analytical duties as assigned

Skills

Microsoft Office proficiency

Excellent communication

Prioritization and organization

Detail-oriented

Interpersonal communication

Education

Associates Degree

Business Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Valmont Industries, Inc. in Claremore, OK is seeking an Administrative Assistant to handle day-to-day site leadership support, prepare reports, schedule meetings, arrange travel, order supplies, answer phones, and assist Accounts Payable.

The role also involves data gathering, record-keeping, and generating presentations using Word, Excel, PowerPoint and Publisher. The ideal candidate will have a High School diploma with 4+ years of experience or an Associate degree, strong Microsoft Office