Administrative Assistant: Data & Policy Support

Craven County Government; New Bern (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Craven County Government is seeking an administrative professional to support an office or department, handling confidential materials, data entry, correspondence, and file management. The role requires independent judgment, strong organizational skills, and proficiency in Microsoft Office.

You will assist staff and coordinate administrative activities while maintaining records and responding to inquiries from the public.

Qualifications

• Associate degree in Business Administration, Secretarial Science or related field, and some experience in secretarial and administrative work; or an equivalent combination of training and experience.
• Considerable knowledge of departmental and County policies and procedures.
• Considerable knowledge of modern office practices and procedures.
• Skill in organizing workflow and coordinating activities.
• Skill in using Microsoft Office products such as Word, Excel, PowerPoint and Teams.
• Ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions.
• Ability to develop and modify work procedures to improve efficiency.

Responsibilities

• Assists in the performance of administrative details as outlined by a superior.
• Writes, edits or coordinates the preparation of records, reports, speeches or other printed materials; researches content items for precedents, correctness of presentation and applicability.
• Screens and routes materials according to content of communications; routing duties require detailed knowledge of organizational operations and individual staff member's assignments and status of work.
• Answers telephone; takes messages; directs calls or visitors and gives information based on the type of request; may dispatch personnel for services.
• Inputs, retrieves and maintains data and information into computer database or system.
• Receives and delivers mail; prepares and processes mail for delivery.
• Composes letters, reports, memorandums and other materials; processes rough drafts from verbal, handwritten or other marked copy; creates and assembles a variety of documents; ensures correct grammar, punctuation and spelling of documents produced.
• Compiles information using standardized logs or forms.
• Enters correct information onto forms or form letters as necessary to fit varying situations.
• Summarizes information for standard reports; selects data from varied sources.
• Operates a variety of office equipment such as copy machine, fax machine, and computers and common word processing and spreadsheet applications and specialized departmental software or applications.
• Places materials and records in alphabetical or numerical order for proper filing into the appropriate record keeping system; maintains files and purges as necessary.
• Administers assigned special, recurring or regular projects; completes reports as needed.
• Maintains limited departmental personnel, financial, and/or activity records; acts as a point of contact for the department served and provides information or refers inquiries to proper personnel.

Skills

Office administration

Microsoft Office

Communication skills

Data entry

Organizational skills

Education

Associate degree in Business Administration or related

Job description

Craven County Government is seeking an administrative professional to support an office or department, handling confidential materials, data entry, correspondence, and file management. The role requires independent judgment, strong organizational skills, and proficiency in Microsoft Office.

You will assist staff and coordinate administrative activities while maintaining records and responding to inquiries from the public.